Facilities Coordinator

Position Summary

The Facilities Coordinator administers the daily operations, maintenance, and space management activities for assigned College of Arts and Science facilities, with primary responsibility for science and research buildings. Serving as the primary liaison between the College and Vanderbilt Facilities, Environmental Health and Safety (VEHS), Office of Emergency Preparedness, Planning, Design and Construction, and other institutional partners, this position coordinates facility operations to ensure safe, functional, compliant, and efficient learning and research environments.

The Facilities Coordinator manages moderately complex facilities operations, coordinates maintenance and renovation activities, supports capital and deferred maintenance projects, and evaluates building performance to improve operational efficiency and occupant satisfaction. This position partners with faculty, staff, students, researchers, contractors, and university service providers to deliver responsive facilities support that advances the College's academic and research mission.

The College of Arts and Science is Vanderbilt University's center for liberal arts education and interdisciplinary research. The College supports nationally and internationally recognized faculty, a diverse student body, and state-of-the-art teaching and research facilities across the humanities, natural sciences, and social sciences.

The College Facilities team provides strategic planning, operational oversight, project coordination, and customer service for academic, research, laboratory, classroom, and administrative spaces, ensuring facilities effectively support the College's teaching and research mission.

• Facilities Operations and Maintenance (40%)
• Coordinate maintenance, repair, renovation, and operational activities across assigned academic, research, laboratory, and administrative facilities.
• Administer daily building operations by coordinating preventive maintenance programs, custodial services, utilities, building security, and contracted vendor services.
• Partner with Vanderbilt Facilities to resolve operational issues, monitor work order completion, and communicate project status and service disruptions to building occupants.
• Develop sustainable response procedures for building emergencies, including flooding, utility outages, equipment failures, and other operational incidents.
• Evaluate building systems and equipment performance through inspections, service reports, and operational data to improve reliability, efficiency, and occupant satisfaction.
• Project and Space Coordination (25%)
• Coordinate facility renovation, construction, and space modification projects from planning through completion while minimizing disruption to academic and research activities.
• Prepare and maintain technical documentation, project records, space data, and facilities reports.
• Collaborate with Planning, Design and Construction, architects, engineers, contractors, and university partners throughout project development and implementation.
• Support departmental space planning initiatives and identify opportunities to improve space utilization and operational effectiveness.
• Safety, Compliance, and Emergency Preparedness (20%)
• Collaborate with Vanderbilt Environmental Health and Safety to support laboratory safety, hazardous materials management, regulatory compliance, and corrective actions.
• Partner with the Office of Emergency Preparedness to develop and maintain emergency action plans, fire prevention strategies, and building recovery procedures.
• Coordinate with Metro Nashville Fire Department and emergency response personnel regarding laboratory hazards, building systems, and emergency…