Senior Administrative Assistant

** Job Description*
* This position goes beyond traditional administrative tasks, offering the opportunity to influence team culture, support organizational planning, and drive execution of key initiatives.

We are seeking a highly skilled and proactive Executive Administrative Partner to provide top-level administrative and strategic support to a Vice President or higher within OCI. This role requires a sharp, detail-oriented individual with excellent communication skills and a passion for operational excellence, stakeholder management, and employee engagement.

** Responsibilities*
* ** Executive Support & Communications*
* · Manage and optimize the executive's calendar, ensuring alignment with strategic priorities and timely communication of updates or changes.

· Draft, edit, and manage key internal and external communications while maintaining strict confidentiality.

· Prepare briefing documents and materials to support executive meetings with internal teams, customers, partners, investors, and industry stakeholders.

· Maintain CRM-style records for key external relationships and track executive interactions.

· Coordinate executive participation in industry events, conferences, and press engagements.

· You will be working with Globally distributed teams.

** Project & Operations Management*
* · Track and report progress on key initiatives and organizational OKRs; flag risks or blockers to leadership.

· Maintain executive dashboards, status trackers, and Confluence pages related to business priorities.

· Identify operational process gaps and propose data-driven solutions to increase efficiency and impact.

** Program & Event Management*
* · Lead planning and content coordination for employee-facing events such as All Hands, Town Halls, Ask Me Anything (AMA) sessions, and team offsites.

· Organize and execute team morale activities and leadership development events.

· Drive initiatives to support mentoring, focus group discussions, and employee engagement programs, including tracking and acting on employee morale metrics.

** Finance & Budget Oversight*
* · Manage T&E (travel and expense) submissions and approvals, ensuring compliance with budget guidelines and business relevance.

· Partner with finance and operations to monitor team spend and drive process improvements where needed.

** Stakeholder & Relationship Management*
* · Collaborate across functions and teams to gather and synthesize strategic insights.

· Build trusted relationships across all levels of the organization to ensure smooth communication and initiative alignment.

** Talent Support & Organizational Development*
* · Interface with recruiting teams to manage hiring workflows and track hiring metrics against approved headcount plans.

· Support internal mobility and succession planning initiatives; help drive onboarding for senior-level hires.

· Ensure an exceptional candidate experience for senior hires, from interview coordination through onboarding.

· Mentor and coach other Executive Assistants, fostering a collaborative and high-performance EA community.

** Preferred

Qualifications & Skills *
* · 3-5+ years of experience supporting senior executives in a fast-paced, high-growth environment.

· Proven project management skills with an ability to track complex initiatives and keep stakeholders aligned.

· Strong interpersonal and relationship management skills; ability to work across organizational levels with tact and professionalism.

· Excellent written and verbal communication skills; able to synthesize complex topics into clear, actionable messaging.

· Deep discretion and judgment in handling confidential information.

· Experience with tools like Confluence, Workday, expense platforms, and CRM systems is a plus.

· Highly organized, proactive, and…