Operations Associate

About Genius Academy

Genius Academy is an AI-powered education company helping students build real-world professional skills through immersive simulations. Our experiences place learners in realistic scenarios where they develop the confidence and judgment needed to navigate complex human situations.

We partner with colleges and universities across the country to bring these experiences into academic programs, preparing the next generation of professionals in counseling, social work, psychology, and nursing.

• Highly organized individual, with a track record of running multiple projects at once and staying on top of the details.
• Comfortable working across project tracking tools such as Asana, Airtable, and Notion, and quick to learn new ones.
• Strong written communication. Much of this role is clear, concise writing to colleagues and external partners.
• Comfortable using AI tools as part of everyday work.
• Experience coordinating across teams, functions, or external partners.
• [Nice to have] Experience with vendor management, business compliance, or expense administration.

• This is a fully remote role, open to candidates in any location.
• Core hours overlap with US business hours and the role requires regular attendance at meetings scheduled in US time zones.

The Operations Associate supports the day-to-day running of Genius Academy across operations, production coordination, and content support. The role works with people across the company and reports to the VP of Operations & People.

Work in this role is operational in nature. Colleagues across the company can bring work directly to this role, and the test for whether something belongs here is whether it is operational and aligns with the responsibilities below. Work that falls outside that is agreed with the VP of Operations & People before it is taken on.

• Support company-wide and group meetings: schedule meetings, gather agenda items and updates from attendees, build the slides, share the slides during the meeting, take notes, and send a follow-up summary afterwards with links to everything discussed.
• Track assigned projects and initiatives across the company, keeping status, owners, and next steps current.
• Maintain documentation and file organization across operational records, including:
• Vendors
• Insurance
• State & Federal Registrations
• Expense Tracking & Categorization

• Set up and maintain production tracking for new and active projects, including cast and crew tables covering names, required dates, scripts involved, and confirmation status.
• Attend the production meetings on behalf of the VP of Operations & People, share the tracking page so the team can review status together, and report progress, risks, and issues back.
• Coordinate scheduling and communications for live sessions with actors, instructors, and partner institutions.
• Organize content production data.

• Prepare first-draft supporting documentation for new content and load it into Airtable for review and finalization.
• Update and correct content as needed, including summaries and scripts.
• Review finished content for consistency and quality before it moves to the next stage.
• Participate in Non-Development QA passes as assigned by Product.
• Receive deliverables from project partners and ensure distribution to the correct individuals.

• Support colleagues across the company on operational and production work, including turning requests and correspondence into tracked tasks.
• Track the status of work across active projects, and flag delays, scheduling conflicts, capacity issues, and approaching deadlines to the people affected and to the VP of Operations & People.

• Reports to the VP of Operations & People, who sets priorities.
• Colleagues bring work to this role directly. Work is recorded in a shared tracker so that priorities stay visible.

• Operational records are current and can be relied on without checking.
• Production status is visible to the team, and conflicts are raised before they become urgent.
• Content support work is completed to schedule and hands off cleanly to the next stage.
• Work is visible in the tracker, so priorities can be adjusted before capacity becomes a problem.

Pay: $49,229.23 – $59,286.81 per year

People with a criminal record are encouraged to apply

Work Location:

Remote