Coordinator - Enrollment and Transition, Student Services
Job in
Nashville, Davidson County, Tennessee, 37201, USA
Listing for:
Vanderbilt University
Apprenticeship/Internship
position
Listed on 2026-07-31
Job specializations:
-
Education / Teaching
Academic Advising & Student Services
Job Description & How to Apply Below
Prospective Student-Athlete Recruitment Coordinator
This position is responsible for assisting with the overall function of prospective student-athlete recruitment, admissions processes, initial eligibility, orientations, and Bridge programming while also ensuring that coaches, new student-athletes, and their families receive comprehensive communication about student-athletes' transition to Vanderbilt. Additionally, this position will hold responsibilities in Student Services and will support their assigned team(s) in all areas of academics.
Key Functions and Expected Performance:
Enrollment and Transitions Responsibilities:
Serve as the main point of contact for multiple teams in all recruitment, enrollment, and transitions operationsManage any necessary initial academic assessments, Admissions processes, and monitor progress in Slate for all assigned teams. This process applies to all incoming freshmen and incoming undergraduate student-athletesAssist with the graduate level transition process by providing information to the student-athlete about the departments' admissions process for all assigned teams and serve as the liaison for those graduate programs through the admissions processAssist current student-athletes who will be continuing to a graduate program with applying and transitioning to their new program for all assigned teamsAssist with Initial Eligibility Process by tracking student-athlete progress, communicating with coaches, and working closely with the NCAA Eligibility Center and Athletics ComplianceAssist coaching staffs of assigned teams with on-campus recruiting process by coordinating and executing presentations and meetings with recruits and families and leading campus tours as requestedServe as the liaison to various university campus offices such as University Admissions, Residential Colleges, University Registrar's Office, Vanderbilt University Dean's Offices, and various Graduate ProgramsAssist with new student programing at all entry points (Fall, Spring, Summer) including Ingram Center Bridge Programming, Family-focused orientation, and Student-Athlete move-in operationsStudent Services Responsibilities:
Has opportunity to serve as the student services coordinator for multiple Olympic sports teams and support the current student-athletes in all things related to their academic journeyResponsible for monitoring academic progress and providing academic counseling and support services as neededMeet regularly with assigned caseload, including weekly meetings with first-year student-athletes as well as those in danger of not meeting good academic standingReport academic progress to coaches and sport administratorsCheck classes for attendanceAssist in tracking student-athletes' compliance with NCAA academic eligibility and progress towards Vanderbilt University degree requirementsAlert professors and/or deans to absences due to university-sanctioned travel to athletic events, medical procedures or illnesses, deaths in the family or other extenuating circumstances that may constitute a missed classMonitor evening study halls as assignedComply with all NCAA and SEC rules and regulationsWork in conjunction with the department's compliance office to stay current on all rules and regulations to ensure we are operating with the highest level of integrityCollaborate on efforts associated with the goals of Ingram Center for Student-Athlete SuccessOther duties as assigned by the Assistant Athletic DirectorSupervisory Relationships:
This position does not have direct supervisory responsibility. Administratively, this position reports to the Assistant AD for Enrollment and Transitions. Functionally, this position has a dual report to the Assistant AD for Enrollment and Transitions and Assistant AD for Student Services.
Education and
Certifications:
- A Bachelor's degree is necessary.
- A Master's Degree is preferred.
Experience and Skills:
- Previous experience with athletic compliance and/or admission processes is preferred.
- Previous experience with Division I academic counseling is preferred.
- Organized, detail-oriented, and the ability to work in a fast-paced environment with minimal supervision is necessary.
- Knowledge of NCAA and SEC rules and regulations is necessary.
Required Skills
- Advising - VU
- Community Building - VU
- Degree Audit Systems - VU
- Learning Support - VU
- School Counseling - VU
- Student Development - VU
- Student Information Systems - VU
- Student Learning Outcomes - VU
About Us
At Vanderbilt University, our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of "America's Best Large Employers" as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running.
We welcome those who are interested…
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