North Region Administrative Assistant

SUMMARY The North Region Administrative Assistant is responsible to the church, under the direction of the Campus & Teaching Pastor for providing professional and administrative support to the Campus and Teaching Pastor & Associate Executive Pastor
- North Region PRIMARY JOB RESPONSIBILITIES may include but are not limited to the following:

Administrative Support Make and return phone calls and emails as directed by the Campus & Teaching Pastor.

Handle scheduling appointments, arranging travel logistics, responding to email, etc. for the Campus & Teaching Pastor and Associate Executive Pastor Work with Ave South AA to assist as needed to maintain accurate church records, including attendance, membership, baptismal, marriage, newsletter or special emailing lists, etc.

Maintain current lists of church members who are in the hospital, special prayer requests, deaths, births, and other important events to assist Campus Pastor in ministry contacts including E-Mail/Mail as appropriate from the church

Order supplies as requested by Campus and Teaching Pastor and Associate Executive Pastor Serve as Purchaser for supplies for all major events and activities at Ave South Coordinate meeting agendas, meals, etc. as needed for Campus and Teaching Pastor and Associate Executive Pastor Provide support to deacon ministry as directed by Campus and Teaching Pastor Prepare and maintain monthly and quarterly reports for North Region campuses, minutes from quarterly business meetings, and other special projects as directed by Campus & Teaching Pastor and Associate Executive Pastor.

Draft administrative correspondence on behalf of the Campus & Teaching Pastor and Associate Executive Pastor.

Monitor and maintain updated dashboard info for North Region campuses, including Ministry Health Index and Martus Budget worksheets

Collect, organize, and enter receipts from credit cardholders for the Campus and Teaching pastor and the Associate Executive Pastor.

Maintain an office atmosphere that is representative of 1 Cor. 14:40 (“everything must be done decently and in order”) along with having a basic understanding of people and how to tactfully handle sensitive and difficult situations.

Other duties as assigned by the Campus & Teaching Pastor and Associate Executive Pastor Other Responsibilities Attend quarterly staff meetings.

Attend monthly/quarterly training sessions.

COMPETENCIES AND TRAITS:

In addition to the specific responsibilities required for this role, Brentwood Baptist Church also seeks candidates that possess some general competencies and behavioral traits that enhance the effectiveness of our staff.

Individual Contribution Manages details, tasks and projects efficiently without frequent reminders

Maximizes time effectively by focusing on “must do” priorities when necessary

Anticipates/avoids problems or formulates creative solutions

Makes timely decisions that produce quality outcomes

Adheres to commitments, schedules and deadlines TEAM CONTRIBURITONSDemonstrates flexibility, adapts well to changing priorities or situations

Self-directed and proactive, level of supervision required is appropriate

Is willing to take on additional responsibilities, helps with a “can-do” attitude

Collaborates well with others to accomplish group tasks

Uses written and verbal communication in a way that accomplishes intended results SELF-DEVELOPMENT Prioritizes and accomplishes self-development goals

Demonstrates an ongoing commitment to obtaining the Knowledge, Abilities, Skills, and Habits necessary to be successful in this role Teachable spirit with a desire to learn and grow Maintains appropriate gap between the current job description and the employee’s current abilities that allows for future growth.

QUALIFICATIONS Can identify closely with…