North Region Administrative Assistant

# North Region Administrative Assistant Ave South - Nashville, TN 37203## Overview Position Type Part Time## Description The North Region Administrative Assistant is responsible to the church, under the direction of the Campus & Teaching Pastor for providing professional and administrative support to the Campus and Teaching Pastor & Associate Executive Pastor
- North Region
** PRIMARY JOB RESPONSIBILITIES
** may include but are not limited to the following:
** Administrative Support
*** Make and return phone calls and emails as directed by the Campus & Teaching Pastor.
* Handle scheduling appointments, arranging travel logistics, responding to email, etc. for the Campus & Teaching Pastor and Associate Executive Pastor
* Work with Ave South AA to assist as needed to maintain accurate church records, including attendance, membership, baptismal, marriage, newsletter or special emailing lists, etc.
* Maintain current lists of church members who are in the hospital, special prayer requests, deaths, births, and other important events to assist Campus Pastor in ministry contacts including E-Mail/Mail as appropriate from the church
* Order supplies as requested by Campus and Teaching Pastor and Associate Executive Pastor
* Serve as Purchaser for supplies for all major events and activities at Ave South
* Coordinate meeting agendas, meals, etc. as needed for Campus and Teaching Pastor and Associate Executive Pastor
* Provide support to deacon ministry as directed by Campus and Teaching Pastor
* Prepare and maintain monthly and quarterly reports for North Region campuses, minutes from quarterly business meetings, and other special projects as directed by Campus & Teaching Pastor and Associate Executive Pastor.
* Draft administrative correspondence on behalf of the Campus & Teaching Pastor and Associate Executive Pastor.
* Monitor and maintain updated dashboard info for North Region campuses, including Ministry Health Index and Martus Budget worksheets
* Collect, organize, and enter receipts from credit cardholders for the Campus and Teaching pastor and the Associate Executive Pastor.
* Maintain an office atmosphere that is representative of 1 Cor. 14:40 (“everything must be done decently and in order”) along with having a basic understanding of people and how to tactfully handle sensitive and difficult situations.
* Other duties as assigned by the Campus & Teaching Pastor and Associate Executive Pastor
** Other Responsibilities
*** Attend quarterly staff meetings.
* Attend monthly/quarterly training sessions.
** COMPETENCIES AND TRAITS**:

In addition to the specific responsibilities required for this role, Brentwood Baptist Church also seeks candidates that possess some general competencies and behavioral traits that enhance the effectiveness of our staff.
** Individual Contribution
*** Manages details, tasks and projects efficiently without frequent reminders
* Maximizes time effectively by focusing on “must do” priorities when necessary
* Anticipates/avoids problems or formulates creative solutions
* Makes timely decisions that produce quality outcomes
* Adheres to commitments, schedules and deadlines
** TEAM CONTRIBURITONS
*** Demonstrates flexibility, adapts well to changing priorities or situations
* Self-directed and proactive, level of supervision required is appropriate
* Is willing to take on additional responsibilities, helps with a “can-do” attitude
* Collaborates well with others to accomplish group tasks
* Uses written and verbal communication in a way that accomplishes intended results
** SELF-DEVELOPMENT
*** Prioritizes and accomplishes self-development goals
* Demonstrates an ongoing commitment to obtaining the Knowledge, Abilities, Skills, and Habits necessary to be successful in this role
* Teachable spirit…