Senior Administrative Officer

Support financial planning, resource allocation, and fiscal stewardship across the Deputy Provost’s portfolio
Develop annual operating budgets, multi-year financial plans, and recurring forecasts
Analyze financial performance, trends, and risks and provide recommendations
Oversee financial administration, internal controls, contracts, service agreements, MOUs, and business arrangements
Review grant proposal budgets and sponsored projects
Serve as the human resources liaison for workforce planning, talent acquisition, succession planning, employee engagement, retention, and workforce development
Advise managers on employee relations, performance management, organizational change, policy interpretation, and employment practices
Provide administrative leadership and operational oversight across portfolio units
Develop and evaluate administrative policies, procedures, and business practices
Coordinate compliance, audit, accreditation, assessment, reporting, and risk management activities
Lead special projects and strategic initiatives
Supervise two exempt staff members
Report administratively to the Chief Business Officer of the Libraries

• Bachelor’s degree from an accredited institution of higher education is necessary
• At least 5 years of directly comparable experience is necessary
• Strong attention to detail
• Ability to work independently and in a highly collaborative setting
• Problem-solving and prioritization skills
• Excellent communication and interpersonal skills
• Professionalism, maturity, and prudent handling of confidential and highly sensitive information
• Expert Excel, Word, and PowerPoint skills
• Master’s degree in Accounting or Business preferred
• Experience in a library or multi-location operation preferred
• Experience with Oracle or similar ERP systems preferred
• Familiarity with Vanderbilt policies and procedures preferred

Demonstrates expertise in financial planning, resource allocation, and fiscal stewardship, with a strong focus on developing budgets and analyzing financial performance. Proven ability to lead administrative operations, manage human resources functions, and ensure compliance with policies and procedures.

• Financial Planning
• Budget Development
• Human Resources Liaison
• Compliance Management
• Oracle ERP Experience

• Financial Analysis
• Budgeting
• Forecasting
• Internal Controls
• Grant Proposal Review
• Policy Development
• Risk Management
• Excel
• Word
• Power Point

• Attention to Detail
• Problem-Solving
• Collaboration
• Communication
• Interpersonal Skills

• Bachelor’s Degree
• Master’s Degree in Accounting or Business (Preferred)

• Fiscal Stewardship
• Workforce Planning
• Employee Engagement
• Organizational Change
• Accreditation

• Oracle ERP