Associate Program Manager – Hybrid

Discover Vanderbilt University Medical Center

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated.

It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Ob‑Gynecology

In your pivotal role as Associate Program Manager, you will assist in planning, coordinating and executing programs for the Ob‑Gynecology Department with some guidance. Your duties will include:

• Creating and managing medical student clinical scheduling (daily schedules, didactics, orientation, etc.)
• Proctoring medical school shelf exams
• Arranging guest speaker travel accommodations and facilitating expense reimbursement for department Grand Rounds
• Facilitating CME credit validation for faculty/residents
• Coordinating Faculty Shadowing events to allow learners from outside facilities to shadow Vanderbilt physicians
• Serving as back up to the other education staff including the residency and fellowship program managers

You will have a remote/hybrid work schedule. During your training/probationary period, you will be in the office 2–3 days/week, and the office is located at Vanderbilt Medical Center North in Nashville, TN. Following training, you will be in the office 1–2 days/week. You will work Monday‑Friday traditional daytime business hours with occasional meetings or calls outside traditional business hours. Flexibility is key.

In order to address the pressing needs of women in today’s world, the Department of Obstetrics and Gynecology at VUMC is dedicated to excellence in clinical and population women’s health care, to training the next generation of women’s health care providers, and to answering important clinical and biologic questions in women’s health. For more information, please visit https://(Use the "Apply for this Job" box below)..

• Provides support for the creation, coordination and execution of the program.
• Assists in budgetary management for the program(s).
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

• Quality Management (Novice):
  Developing a systematic process of checking to see whether a process or service is meeting specific requirements.
• Networking (Novice):
  Build relationships through industry contacts, professional organizations and individuals.
• Peer Leadership (Novice):
  The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.
• Financial Processes (Novice):
  Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
• Process Improvement (Novice):
  Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.
• Program Management (Novice):
  Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High‑achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Organizational Impact:
Delivers job responsibilities that…