Human Resources Administrative Assistant

Location

Nashville Hotel, Nashville, TN

The Omni Nashville Hotel was specially created to be an authentic expression of Nashville’s vibrant music culture. Across from the new Music City Center, the luxury hotel is a one-of-a-kind experience, fully integrated with an expansion of the Country Music Hall of Fame and Museum on four levels. Located on Fifth Avenue between Demonbreun and Korean Veterans Blvd, the Omni Nashville Hotel design is a modern expression of the city’s distinct character, incorporating natural materials, exposed steel and regional limestone.

The multi-story hotel and expanded museum share meeting and entertainment space and bring additional restaurants and retail venues to this dynamic destination in downtown Nashville. The Omni Nashville Hotel’s associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out.

If you are a friendly, motivated person, with a passion to serve others, the Omni Nashville may be your perfect match.

Great opportunity to get into HR and grow your career! This entry level role into Human Resources will be a part of a team of 5 at a property level. It will be responsible for providing clerical and administrative support to the Human Resources Director, and Human Resources leadership team. He/she will be heavily involved in Employee Engagement activities for associates, administrative recruiting tasks, manage the walk in traffic of the office and assist with all of the on‑boarding process from start to finish.

• Professionally and warmly meet and greet all guests to ASC
• Provide administrative support to HR Director and HR leadership
• Assist with the recruitment process to include pre‑screening and scheduling interviews of line level position applicants for department hiring managers, posting open positions, and maintaining open position listing.
• Assist with processing of new hire paperwork.
• This role will be heavily involved in employee engagement events. Creative skills and outside of the box thinking is a PLUS!
• Must be able to create flyers, posters and general collateral independently with the direction provided.
• Participates in planning and execution of associate events planned by the Human Resources Department.
• Maintain department logs, binders, and employee files.
• Develop associate communications network within the hotel, via weekly newsletter, monthly calendar, bulletin boards, posters, and flyers.
• Enter and maintain all associate data into Ulti Pro (HRIS).
• Answer phones and email inquiries. Type memos and other correspondence.
• Maintain orderliness of office supplies and equipment.
• Champions Omni culture on property, and enthusiastically promotes opportunities within the hotel and company.
• Facilitate a culture of praise and recognition by assisting with the implementation of various employee recognition programs.
• Participate in the Hotel Orientation Program.
• Collect, sort, and distribute office mail.
• Complete other duties as assigned by management.

• Minimum 1-year human resources experience and/or Event planning/coordinating.
• College Degree strongly preferred, preferably in Event Management and/or human resources management.
• High level of written and verbal communication skills.
• Must have creative skills for the creation of flyers and/or recruiting marketing collateral
• The ability to work in a fast‑paced high‑pressure work environment while executing delegated tasks and assignment.
• Ability to clearly and pleasantly communicate both verbally and in writing in English with guests, management, and co‑workers, both in person and by telephone.
• Must have strong computer skills, including advanced proficiency in Microsoft Office programs, Internet research, and the ability to quickly learn new software.
• Must be able to work independently and successfully complete projects with minimal oversight.
• Exceptional organizational skills with the ability to prioritize and multi‑task effectively.
• Highly motivated self‑starter…