INFO SYS Advisor ; Data Inventory and Workflow Assessment Lead

Position: INFO SYS ADVISOR 2 (Data inventory and Workflow Assessment Lead
The Metro Nashville Public Health Department is hiring a limited-term Information Systems Advisor 2 (Data Inventory and Workflow Assessment Lead). The Data Inventory and Workflow Assessment Lead position is a Public Health Infrastructure Grant (PHIG) funded position. Funding for this position will expire on 11/30/2027.

The Data Inventory and Workflow Assessment Lead will support the Health Department in modernizing how it collects, manages, shares, and uses data. This role will conduct a departmental data inventory and workflow assessment to establish a documented, fact-based understanding of current data assets, business processes, applications, repositories, and data-sharing practices. The position requires a blend of business process analysis, stakeholder engagement, data analysis, and technical fluency to document the current state, identify inefficiencies and risks, and develop practical recommendations that strengthen data management and support future modernization efforts.

This work is intended to improve operational efficiency, reduce fragmented and manual processes, and make departmental data more accessible and readily available for reporting, analysis, and decision-making. Following completion of the assessment, this position will partner with ITS to support implementation of approved recommendations within Metro's enterprise data ecosystem, emphasizing scalable and sustainable solutions aligned with enterprise standards.

This is a temporary, non-civil-service position, grant-funded through November 30, 2027.  

Departmental data inventory and workflow assessment

* Lead discovery sessions with Health Department leadership, program staff, and relevant technical personnel to understand how information is collected, stored, shared, reported, and used across departmental operations.

* Develop and maintain an inventory of significant data assets, collection points, repositories, spreadsheets, paper-based records, and other sources of departmental data.

* Identify and document departmental applications, tools, and platforms that store, process, or exchange data, including each system's business purpose, types of data, and role in operational workflows.

* Map current-state workflows related to data collection, intake, storage, reporting, and sharing, with particular attention to paper-based processes, manual entry, duplicate work, and fragmented handoffs.

* Identify data quality issues, inconsistent practices, duplicate data entry, reporting limitations, and other barriers that affect efficiency, visibility, compliance, or service delivery.

* Inventory existing data-sharing agreements and related documentation, while identifying gaps where documentation is incomplete, outdated, or not centrally organized.

* Develop findings and recommendations that improve workflow efficiency, strengthen data management practices, reduce fragmentation, and support future data modernization efforts.

* Prioritize the use of existing enterprise solutions wherever those solutions can reasonably meet the business need.

* Where a new solution is warranted, recommend configurable commercial or enterprise-supported platforms over custom-developed tools whenever possible in order to reduce long-term support burden and improve maintainability.

Data analysis and modernization planning

* Apply data analysis, systems thinking, and process assessment skills to identify opportunities for standardization, digitization, improved data capture, and better use of departmental data.

* Ask informed questions regarding data definitions, data flows, systems of record, integrations, reporting needs, and operational dependencies in order to understand the full data lifecycle.

* Work closely with departmental and enterprise stakeholders to distinguish quick wins from longer-term modernization opportunities.

* Translate assessment findings into an actionable implementation plan grounded in operational realities, staffing considerations, and organizational readiness.

* Prepare inventories, summaries, workflow documentation, findings, and executive-ready materials that clearly communicate current-state issues and recommended next steps.

* Support…