INFO SYS Advisor ; Data Inventory and Workflow Assessment Lead

The Metro Nashville Public Health Department is hiring a limited-term Information Systems Advisor 2 (Data Inventory and Workflow Assessment Lead). The Data Inventory and Workflow Assessment Lead position is a Public Health Infrastructure Grant funded position. Funding will expire on 11/30/2027.

This is a temporary, non-civil-service position, grant-funded through November 30, 2027.

• Lead discovery sessions with Health Department leadership, program staff, and relevant technical personnel to understand how information is collected, stored, shared, reported, and used across departmental operations.
• Develop and maintain an inventory of significant data assets, collection points, repositories, spreadsheets, paper-based records, and other sources of departmental data.
• Identify and document departmental applications, tools, and platforms that store, process, or exchange data, including each system's business purpose, types of data, and role in operational workflows.
• Map current-state workflows related to data collection, intake, storage, reporting, and sharing, with particular attention to paper-based processes, manual entry, duplicate work, and fragmented handoffs.
• Identify data quality issues, inconsistent practices, duplicate data entry, reporting limitations, and other barriers that affect efficiency, visibility, compliance, or service delivery.
• Inventory existing data-sharing agreements and related documentation, while identifying gaps where documentation is incomplete, outdated, or not centrally organized.
• Develop findings and recommendations that improve workflow efficiency, strengthen data management practices, reduce fragmentation, and support future data modernization efforts.
• Prioritize the use of existing enterprise solutions wherever those solutions can reasonably meet the business need.
• Where a new solution is warranted, recommend configurable commercial or enterprise-supported platforms over custom-developed tools whenever possible in order to reduce long‑term support burden and improve maintainability.

• Apply data analysis, systems thinking, and process assessment skills to identify opportunities for standardization, digitization, improved data capture, and better use of departmental data.
• Ask informed questions regarding data definitions, data flows, systems of record, integrations, reporting needs, and operational dependencies in order to understand the full data lifecycle.
• Work closely with departmental and enterprise stakeholders to distinguish quick wins from longer-term modernization opportunities.
• Translate assessment findings into an actionable implementation plan grounded in operational realities, staffing considerations, and organizational readiness.
• Prepare inventories, summaries, workflow documentation, findings, and executive-ready materials that clearly communicate current-state issues and recommended next steps.
• Support the development of a phased work plan for future improvements to data collection, data management, application strategy, and reporting capability.

A bachelor's or master's degree in business administration, public health, health informatics, information management, computer science, data science, or a related field, or equivalent work experience.

Five or more years of experience in business process analysis, data assessment, data management, business intelligence, health informatics, or related analytical work.

• Experience conducting discovery sessions, stakeholder interviews, workflow assessments, or current-state process documentation.
• Experience inventorying data assets, applications, repositories, or other information resources across a complex organization.
• Experience analyzing how data is collected, stored, shared, and used across multiple systems or business processes.
• Experience gathering business and functional requirements and translating them into practical recommendations.
• Experience identifying opportunities for digitization, standardization, workflow improvement, or better use of existing enterprise technologies.
• Experience working with structured…