SharePoint & Microsoft 365 Platform Administrator

Music + Passion + Business = FBMM! Start your career with us today! FBMM represents some of the top recording and touring artists, songwriters, and creatives across all genres of music. Household names? Yep. Global superstars and stadium headliners? That too. We are an established, highly respected entertainment business management firm with offices in Nashville, New York, and Los Angeles.

We encourage employees to establish long-term careers with FBMM and, as a result, 50% of our staff have been here for more than five years. Their collective knowledge and experience create the perfect environment for mentorship. We love to promote from within and have created a clear path for advancement!

The SharePoint & Microsoft 365 Platform Administrator owns the administration, migration, governance, and ongoing optimization of FBMM's SharePoint Online, Microsoft Teams, One Drive, and related Microsoft 365 collaboration environment. This role leads the transition to a standardized, governed, client/entity-based collaboration model. This position is responsible for SharePoint architecture, Teams-connected work spaces, document libraries, metadata, permissions, site lifecycle policies, external sharing controls, storage management, and user adoption.

This role is both strategic and hands‑on. The Administrator partners with FBMM leadership, internal stakeholders, and external experts and consultants to ensure SharePoint becomes a secure, scalable, searchable, AI-ready, and user-friendly source of truth for client and operational work.

Essential Duties and Responsibilities include but are not limited to:

• Lead the migration from the current folder-based model to the approved client/entity-based structure, including roadmap, pilots, migration waves, validation, and stakeholder signoff.
• Translate governance recommendations into a practical target-state architecture, including client Teams, entity-level libraries or channels, document sets, and standardized templates.
• Establish migration standards for naming conventions, structure, permissions, archival, and legacy folder cleanup.
• Maintain migration documentation, decision logs, and exception lists.
• Coordinate with business managers and client teams to validate migrated content.

• Administer SharePoint Online sites, document libraries, hub sites, communication sites, and Teams-connected sites.
• Manage SharePoint admin center configuration, including site creation, storage limits, sharing controls, ownership, and lifecycle.
• Manage One Drive governance, including deleted user retention, sync guidance, and user support.
• Coordinate with IT on Entra s, Microsoft 365 Groups, Teams membership, and authentication requirements.

• Design and maintain a standard permissions model for clients, entities, and cross-functional users.
• Establish a repeatable process for client reassignment and ongoing access reviews for sensitive sites, libraries, and external guests.
• Manage external sharing settings in partnership with Legal, Compliance, and Security.
• Report on permission exceptions, orphaned permissions, and high‑risk sites.
• Define and manage escalation procedures for access to disputes.

• Implement metadata standards for client, entity, document category, sensitivity, and retention.
• Configure content types, managed metadata, document sets, default views, and templates.
• Build search‑friendly naming and tagging standards and maintain documentation for what goes where.
• Support the organization's goal of AI‑and‑
  -ready search and content.

• Monitor tenant and site storage consumption and implement mitigation plans, including duplicate cleanup, inactive‑site archival, and forecasting.
• Maintain version‑history and site lifecycle policies in partnership with
• Maintain site ownership standards and build reporting for inactive, ownerless, or high‑growth sites.

• Partner with Legal, Compliance, and IT/Security to implement a metadata‑driven DLP strategy in Microsoft Purview.
• Support sensitivity labeling,…