Logistics Coordinator (579

Logistics Coordinator

The Logistics Coordinator is responsible for managing incoming materials, outbound shipments, freight scheduling, receiving documentation, and material flow throughout the facility. This role serves as a critical on-site point of contact between suppliers, carriers, Purchasing, Accounting, Engineering, Build teams, and other internal customers. The position combines logistics coordination with hands-on material handling. The ideal candidate is highly organized, detail-oriented, professional, and comfortable working independently while coordinating across multiple functional areas in a fast-paced manufacturing environment.

Key Responsibilities

• Validate all incoming shipments by comparing supplier paperwork and physical materials against purchase orders, packing lists, and related records.
• Resolve quantity, documentation, and shipment discrepancies in coordination with Purchasing and other internal teams.
• Schedule LTL freight and small-parcel pickups and deliveries, including Fed Ex and UPS shipments.
• Follow all customer and client shipping requirements, including routing, packaging, and documentation standards.
• Coordinate with Logistics, Build, Engineering, Quality, Purchasing, and other functional teams to improve continuous material flow.
• Engage Build teams and Engineers in Quality Control reviews for incoming shipments.
• Provide timely communication regarding shipment status, tracking, delays, exceptions, insurance, and claims.
• Route and maintain purchasing, receiving, and accounting documentation accurately and efficiently.
• Process problem invoices through the appropriate company platform and support the resolution of invoice discrepancies.
• Initiate and track return processes, including documenting root-cause reason codes.
• Develop and organize material storage areas in support of line-side and point-of-use stocking programs.
• Deliver materials to job shelves and designated plant locations and perform material check-in activities.
• Stage skids, bulk materials, and other components according to production and point-of-use requirements.
• Safely load and unload machinery and equipment from trucks and trailers used by the company, customers, and suppliers.
• Track and manage fleet vehicle sign-out at the assigned business unit location.
• Maintain strong, professional relationships with internal and external customers, carriers, suppliers, vendors, and coworkers.
• Identify opportunities to improve logistics processes, reduce delays, and increase operational efficiency.
• Perform other duties and responsibilities as assigned by the Supervisor.

Qualifications

• High school diploma or equivalent required.
• 3+ years of experience in a professional business environment required.
• Experience in logistics, material management, supply chain, manufacturing, shipping, receiving, or a related field preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to learn and navigate ERP, inventory, logistics, and other business systems.
• Strong problem-solving skills and ability to resolve issues quickly.
• Ability to manage multiple priorities in a fast-paced environment.
• Proven ability to accept direction and complete assigned tasks while working independently or as part of a team.
• Ability to lift up to 50 lbs. as required.
• Ability to obtain company-required Hi-Lo/Forklift and Overhead Crane licenses while employed.

HRU is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.