Procurement Specialist - Nashville

Procurement Specialist

Job Duties:

• Manage and coordinate the medical equipment procurement component of assigned projects.
• Support project teams throughout the procurement process and collaborate with internal stakeholders to ensure project procurement readiness prior to Procurement Kick-Off.
• Participate in Project Procurement Status Meetings with Project Leads and Procurement team members.
• Assist Equipment Planning (EP) and Implementation Management (IM) leads in monitoring procurement-related hours and supporting change order development.
• Perform procurement activities on multiple projects for multiple clients, including:
  • Requesting and evaluating quotes for medical equipment.
  • Confirming manufacturer, model, configuration, quantities, and equipment options.
  • Preparing purchase requisitions and issuing them to clients for approval.
  • Tracking open requisitions and purchase orders through completion.
  • Coordinating with project teams to understand priorities, schedules, and urgency requirements.
• Maintain accurate procurement records and documentation throughout the project lifecycle.
• Follow established procurement Best Practices and identify opportunities for process improvements.
• Communicate regularly with management, Project Leads, Equipment Planners, and Implementation Leads regarding procurement status and project updates.
• Support the development and execution of cost-effective procurement strategies.
• Provide guidance and support to project team members regarding Covalus procurement processes and procedures.
• Collaborate with Equipment Planners to ensure equipment selections and configurations are complete and accurate prior to procurement activities.
• Assist in proposal development efforts by providing procurement-related data, historical metrics, and budgetary information as needed.
• Support database and system improvement initiatives by working with the Database Manager, EP Team, IM Team, and Leadership to identify, test, and implement procurement process enhancements.
• Maintain positive supplier relationships while identifying and evaluating additional vendors and sourcing opportunities.
• Assist in resolving procurement issues related to pricing, availability, lead times, substitutions, and order discrepancies.

• Excellent written and verbal communication skills, including professional phone communication.
• Experience working independently and collaboratively within a team environment.
• Strong organizational skills with a process-driven approach to work.
• Experience coordinating procurement activities across multiple projects simultaneously.
• Knowledge of purchasing, procurement, and supply chain processes.
• Scheduling and project coordination experience.
• Experience supporting change management activities.
• Negotiation and vendor relationship management skills.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.

• Experience in healthcare, medical equipment, construction, or capital equipment procurement.
• Understanding of equipment planning, project management, or healthcare facility projects.
• Associate's or Bachelor's Degree in Business, Supply Chain Management, Healthcare Administration, or a related field.