Administrative Assistant - Student Services WMS & KMS Lvl III SY

Position: Administrative Assistant - Student Services WMS & KMS Lvl III SY (3158)
The Natick Public Schools seek an

Administrative Assistant - Student Services WMS & KMS Lvl III SY

Start Date: 8/17/2026

We invite you to explore a career with Natick Public Schools.

The Natick Public Schools educate approximately 5,300 students from Pre-K through age 22. We are an innovative, supportive, and high-performing district whose outstanding staff provides high quality services for our diverse students and their families from Natick and Boston. Natick Public Schools is a community dedicated to all students achieving high standards in a safe, trusting, respectful environment where learning is exciting, dynamic, and engaging, and where connectedness and belonging are valued and actively cultivated.

We are home to families that speak almost 60 different languages and our student population is approximately 29% Students of Color and 71% White students. With a graduation rate of 97% and 90% of our students attending post-secondary schools, we are proud of our commitment to excellence in educating students to be informed and successful citizens of a global world.

We enthusiastically welcome educators to our district who seek and thrive in a diverse environment that focuses on the whole child in a strengths-based approach. Please partner with us in our mission to support the diversity of our school community, promote and deliver equitable practices for all of our staff, students, and families, and create meaningful connections that enable everyone to feel included and thrive.

Job Title

Administrative Assistant - Student Services WMS & KMS Lvl III SY

Location

Kennedy & Wilson Middle School

Reports To

Assistant Superintendent of Student Services

Work days/FTE

School year 10-month - 220 days (7 hours per day).

Salary/Benefits

Salary and benefits in accordance with the Administrative Assistant collective bargaining agreement LEVEL III

Benefits Eligible?

Yes

JOB GOAL: Profile of a Natick Educator

To ensure a smooth and efficient operation of the Student Services office by processing all IEP's, training and providing technical support to all Special Education Staff regarding access and use of the online IEP program. Maintain accurate records of Special Education Data for export to the Department of Education for State reporting. Maintain record keeping and destruction of records for all Special Education students and provide record retention per DESE guidelines.

Perform a variety of routine and complex clerical, secretarial and administrative tasks so that the office can meet federal and state special education mandates.

QUALIFICATIONS

• Education:
  
  Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing and bookkeeping.
• Specialized Knowledge (preferred, but will train the right candidate)
• Google Suite (Drive, Docs, Sheets, Slides, Forms)
• Microsoft Office (Word, Excel, Power Point)
• Special Education Management Software (ESTAR)
• Power School SIS
• Understanding of and commitment to the principles and practices of diversity, equity, inclusion, and social justice as they relate to hiring and supporting district staff
• Preferred Experience:
  
  Three years experience of increasingly responsible related experience, or any equivalent combination of related education and experience.

Skills:

• Demonstrated aptitude for work to be performed
• Bilingual skills, especially in Spanish and Portuguese, are highly desirable
• Ability to work independently
• Skills in the following software applications preferred:
  Microsoft Office (Word, Excel Power Point), Power School SIS, Constant Contact/School Messenger, Google Docs/Drive, Special Education Management Software(ESTAR).
• Must be comfortable with the use of tables and formulas.
• Willingness and ability to help other co-workers as needed.
• Excellent human relations skills required. Ability to work collegially and cooperatively with all constituencies within the school community is essential
• Ability to effectively meet and deal with the public
• Ability to communicate effectively verbally and in writing
• Ability to handle stressful situations.
• Ability to coordinate office projects.
• Ability to handle large volumes of work and a variety of jobs in an efficient and accurate manner.
• Experienced in use of special education data management system and student information systems

TOOLS AND EQUIPMENT USED

• Phone, personal computer and software applications as outlined above, scanner, camera, copy machine, calculator, printers and fax machine.

ESSENTIAL FUNCTIONS OF THE JOB (not limited to)

• Receives visitors, answers incoming calls and provides information as needed, and refers, when necessary, to appropriate persons.

• Provide support to Office of Student Services full year administrative assistant, Planning and Budget Analyst, and Out of District Coordinator as assigned by the Assistant Superintendent.

• Assist in the production, reproduction and distribution of forms, documents, flyers and correspondence (i.e. 504 materials, special education materials, success plans, state assessment…