Administrative Assistant

Primary Responsibilities

• Provide administrative support to the Division Manager and Operations Manager
• Maintain accurate office systems, documentation, and reporting processes
• Process invoices, purchase orders, and work order documentation
• Support scheduling and data entry for TracID™ orders and certifications
• Serve as the primary point of contact for incoming calls and facility visitors
• Assist with month-end reporting and departmental coordination

• Assist the Operations Manager with scheduling pending TracID™ orders and ensuring accurate tracking.
• Perform data entry in the Tuboscope™ Tru Data™ system for TracID™ certificate generation.
• Process vendor invoices and submit for payment in accordance with company procedures.
• Issue purchase orders once requisitions are approved by appropriate personnel.
• Support office staff with work order closure and required month-end reporting activities.
• Attend weekly management meetings and prepare facility publication printouts and documentation.
• Answer and route incoming phone calls, screen visitors, and manage security door access.
• Maintain organized filing systems and accurate records.
• Review and analyze special reports, summarizing findings to keep management informed.
• Participate in training workshops related to TracID™ software updates and enhancements.
• Perform other administrative duties as assigned by the Division Manager.

• High school diploma or equivalent required.
• 1–2 years of clerical, administrative, or data entry experience required.
• Proficiency in Microsoft Office applications including Excel, Word, Outlook, and Teams required.
• Strong written and verbal communication skills.
• Experience with ERP or MRP systems (JD Edwards preferred).
• Basic knowledge of procurement processes preferred.

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