Manager - Governance Secretarial

The  Manager – Governance & Secretarial  will be responsible for managing all statutory governance processes and secretarial functions of the university. This includes convening and coordinating meetings of statutory bodies such as the  Governing Council, Board of Management, Academic Council , and other committees, preparing agenda papers, drafting minutes, ensuring timely circulation, maintaining governance records, and supporting compliance with university statutes and regulatory requirements.
The ideal candidate should have prior experience in governance or secretarial roles within an Indian university and must be a highly organized, proactive, and detail‑oriented professional. The role demands strong communication skills, excellent coordination ability, and strict adherence to timelines and documentation standards.

Key Responsibilities
1. Governance & Statutory Bodies Management
Coordinate and conduct meetings of all statutory bodies including:
Governing Council
Board of Management
Academic Council
Finance Committee ,  Planning Board , and other relevant authorities.
Prepare  notices, agenda papers, background notes, and supporting documents  for all meetings.
Draft accurate, comprehensive, and timely  minutes of meetings , obtain approvals, and ensure proper dissemination.
2. Documentation, Records & Compliance
Maintain systematic and secure records of all resolutions, minutes, approvals, and statutory documents.
Ensure governance practices comply with university Acts, Statutes, UGC norms, and internal policies.
Maintain updated registers, files, and digital repositories relating to governance and secretarial matters.
3. Support to Registrar
Assist the Registrar in preparing and updating  policies, regulations, ordinances, bylaws , and procedural documents.
Coordinate approval workflows for academic and administrative proposals.
Manage follow‑ups and actions arising from decisions of statutory bodies.
4. Coordination & Communication
Liaise with academic departments, administrative units, senior leadership, and external members for scheduling and documentation.
Communicate meeting timelines, submission deadlines, and required inputs clearly and professionally.
Ensure smooth logistical arrangements for all governance meetings.
5. Process Improvement & Governance Excellence
Implement best practices in governance, documentation standards, and compliance reporting.
Assist in creating templates, SOPs, checklists, and dashboards for governance functions.
Ensure timely completion of annual governance calendars and meeting cycles.

Qualifications & Experience
Essential
Company Secretary of Master’s degree  in discipline such as Management or Law.
5–10 years of experience  in governance, secretarial, or academic administration roles in a university or higher‑education institution in India.
Strong experience in drafting minutes, preparing agenda papers, and managing statutory meetings.

Preferred
Experience working in  leading private universities .
Exposure to university statutory structures and UGC regulatory expectations.
Familiarity with governance documentation and policy writing.