Executive Assistant to CEO

Role
Ensure the CEO's office runs with zero friction, decisions move fast, and external relationships are advanced proactively.
What you'll lead
Communication hub: draft, route, and track internal and external communication; close loops on behalf of the CEO; escalate only the exceptions.
Meeting management: schedule, set agendas, capture minutes, assign owners and due dates, and follow through to closure.
Daily execution: handle routine correspondence, document prep, and approvals queue; maintain an organized digital filing system.
Schedule and travel: manage domestic and international travel, visas, hotels, cars; produce concise travel briefs and cost summaries.
Market and company research: prepare concise briefs on prospects, partners, competitors, and RFPs; include sources, key risks, and a recommendation.
Meeting prep packs: create one-page dossiers on attendees and organizations; include recent news, decision authority, and likely objections.
Actionable summaries: translate long documents into decision notes with next steps and owners.
Partner and stakeholder engagement:
Outreach: initiate communication with partners, investors, and strategic accounts on behalf of the company; secure meetings and keep pipelines moving.
Relationship management: maintain a clean CRM trail; log touchpoints, commitments, and renewal/next-step dates.
Follow-through: send recap notes within 24 hours; chase agreed actions; surface blockers early.
Required skills and experience:
4–7 years supporting CXO/Founder or similar high-tempo role.
Ruthless prioritization, written clarity, and calendar discipline.
Strong research ability; turns ambiguity into crisp briefs.
Professional communication; can write on behalf of the CEO.
Tools: calendar and email power-user, docs/spreadsheets, CRM, and a task tracker.
Discretion and judgment; handles confidential material without fail.
Nice to have:

Experience with partner/channel programs, RFP coordination, or investor relations.
Familiarity with U.S. time zones and global travel logistics.
Work style:  Bias for action, closing loops, and written updates.
Confidentiality:
This role handles sensitive information; strict confidentiality is mandatory.