Finance Controller

About Magic Bus:
Magic Bus India Foundation, founded in 1999 by Matthew Spacie, stands among the top five NGOs in India dedicated to education and skill development. Our organisation equips adolescents and young individuals with essential life skills and knowledge to thrive during the transition from childhood to livelihood.
Our mission is to create a world where young people break free from poverty, leading fulfilling and rewarding lives while making positive contributions to their communities. We achieve this by enabling adolescents to complete their secondary education, providing them with the necessary skills for employment, and connecting them to job market opportunities. Our target age group ranges from 12 to 24 years.

We operate two flagship programs: the Adolescent Programme and the Livelihood Programme.
In our Adolescent Programme, we prioritise the instillation of life skills and the enhancement of education. Through our network of connected schools operating in 234 districts across 24 states, we have positively impacted the lives of over 8 million adolescents, with an impressive 52% participation rate of girls.
The Livelihood Programme focuses on enhancing employability by providing specialised skills training and connecting young individuals to sustainable livelihood opportunities. Through our 115 Livelihood Centres and 1250 Colleges, we offer sector-specific training, job placements, and post-placement support. This programme, operational in 19 states, has achieved an impressive 60% participation rate among girls and has a cumulative outreach of 6,00,000 youth

Job Description:

Finance Controller

Location:

Airoli, Navi Mumbai (with oversight across regions)
Reporting To:
Chief Financial Officer (CFO)

1.

Role Overview
The Finance Controller will act as the   second-in-command to the CFO   , responsible for   end-to-end financial management, governance, compliance, and operational efficiency   of the finance function across the organization.
This is a   strategic and operational leadership role   , overseeing finance, procurement, and administrative functions while ensuring strong financial controls, donor compliance, and process excellence aligned with the organization’s scale and growth trajectory.

2.

Key Responsibilities
A. Finance Operations & Control
Provide   overall direction and control   over:
Accounts Payable (AP)
Accounts Receivable (AR)
General Accounting
Ensure   timely and accurate accounting closure   (monthly, quarterly, annual).
Maintain   strong financial discipline and governance   across all transactions.
Act as   final approval authority   for financial transactions as per delegation matrix.
Drive   cash flow management, treasury planning, and fund utilization   .

B. Donor Reporting & Fund Management
Oversee   donor reporting, utilization certificates, and compliance reporting   .
Ensure alignment of   budget vs actuals (BVA)  across all projects.
Support   donor audits, due diligence, and financial reviews   .
Ensure compliance with donor-specific requirements including   FCRA and domestic funding norms   .

C. Compliance, Audit & Internal Controls
Ensure adherence to all statutory requirements including:
FCRA
Income Tax Act
GST and other applicable laws
Lead and manage:
Internal audits
Statutory audits
Donor audits
Design and implement   robust internal financial controls (IFC)  .
Monitor   compliance calendar and risk areas proactively   .

D. MIS, Reporting & Decision Support
Own the   Monthly MIS process   :
Preparation, validation, and analysis
Presentation to CFO and CEO
Build   data-driven dashboards and insights   for leadership decision-making.
Ensure   real-time visibility of financial performance   across projects and functions.
Drive continuous improvement in   quality, accuracy, and timeliness of reporting   .

E. Leadership & Team Management
Lead and manage   multi-layered finance teams   , including:
Accounts Payable Team
MIS-Compliance-Audit Team
Donor Support Group
Manage both   direct and indirect reporting teams   across HO and regions.
Build   high-performance culture   , accountability, and capability development.
Ensure   clear role definitions, KPIs, and performance tracking   .

F. Procurement & Commercial Governance
Oversee and strengthen the   Central Procurement Function   :
Vendor identification and management
Rate contracts and negotiations
Procurement governance frameworks
Implement   robust procurement policies and approval matrices   .
Ensure   cost optimization, transparency, and fraud prevention mechanisms   .
Improve procurement turnaround time and efficiency.

G. Administration Oversight
Set up and manage   Admin function across Head Office and Regions   .
Ensure effective control over:
Facilities management
Travel and logistics
Infrastructure and asset management
Implement systems for   cost control and operational efficiency   .

H. Systems & Process Transformation
Lead implementation and optimization of   finance IT systems   , including:
ERP (e.g., Microsoft Dynamics 365)
Expense and payment systems
Drive  …