Administrative Assistant - Nebraska

This role provides comprehensive administrative support for OPPD, ensuring all requests and tasks are handled professionally, efficiently, and with strict confidentiality. You will support the daily operations of the assigned business unit, division, department, or team by delivering a wide range of administrative services. As a versatile, multi-skilled administrative generalist, you will adapt to varying needs across the organization and may be asked to take on additional responsibilities during periods of staffing shortages or high-priority all hands initiatives.

The responsibilities and accountabilities described below may not be performed within all Divisions, however, all responsibilities and accountabilities are considered within the job scope of the position.

This could be at the request of leadership/management or from supported team(s), such work involves ensuring proper participants are invited to meetings, room and facilities are reserved, supporting materials are produced and provided, and coordination and responsibility for entire meetings are met. Incumbent to ensure time constraints are respected, and overall organization of a leader/manager’s work schedule is maintained.

Serving as a Scribe for meetings, project teams, and/or roles as assigned.

Maintain competency with remote meeting platforms and tools to support effective meeting facilitation. Support In-Person meeting coordination and technology support.

The input or maintenance of data into any number of differing systems or technology-based solutions. This is primarily the transfer of information from a physical format to a digital one.

Maintain and ensure the accuracy of any assigned systems or applications that support the operations of assigned function/department.

• Prepare, input, process and maintain expense reports, contracts, invoices and other departmental expenditure documentation.

Accurately log entries on behalf of assigned function, departments or teams.

Processing and inputting the registration, attendance, and completion data entry as assigned.

• Process and report business expenses at the request of leadership/management or from supported team(s).
• Required to know and follow corporate expense policies
• Reconcile credit cards and employee reimbursement transactions, which require maintaining proper receipts, records and authorizations.
• Reporting will require communication and interaction between individual employees, teams, outside vendors, or accounting and audit personnel
• Handle registrations, memberships and subscriptions

Regular office categorizing of papers and materials (Physical & Digital) at the request of leadership/management or from supported team(s).

Ensure all retention policies/standards are maintained.

Collaborate with Records Retention to archive and digitize departmental records as needed.

Order and maintain office supplies and materials at the request of leadership/management or from supported team(s).

Conduct periodic audits and proactively resolve supply shortages.

Maintain records of purchasing and usages for management review.

Coordinating scheduling, flights, hotels, registrations, etc. for work-related travel. Such work could be at the request of leadership/management or from supported team(s).

Ensure all corporate policies and procedures are adhered to.

Maintain all required documentation to support any budget or expense reporting.

Support the department with inbound and outbound communications, reporting and customer support.

Typically, as part of a back-up support activity for leadership roles or as an initial point of contact for a function to serve as routing service based on the need expressed.

• Collecting initial thoughts that result in Drafting / Editing Letters & Emails / Proof Reading / Summarizing.

Incoming…