Regional Accounting Clerk

Location: Elkhorn

Job Title:

Regional Financial Operations Specialist

Job Location:

Elkhorn, NE

FLSA Status:
Exempt

Salary Range: $40-60k plus discretionary bonus

About:

This position will provide support to the following member of the AIR Control Concepts family. Please click the link below to learn more about their organization:

Force Equipment HVAC - Elkhorn, NE

AIR Control Concepts is more than just a collection of firms, we are a community of forward-thinking experts committed to excellence, innovation, and collaboration. With a focus on commercial HVAC representation, we bring together esteemed entities from diverse regions, each boasting decades of invaluable experience.

We understand that success in the HVAC industry goes beyond individual accomplishments. That's why we believe in the power of unity and collaboration. By leveraging our collective assets, knowledge, and resources, we empower our member firms to deliver unparalleled service, safety, and efficiency to clients across healthcare, commercial, and residential sectors.

Job Description:

The Regional Financial Operations Specialist (RFOS) supports the transactional finance operations for one of the regions within AIR Control Concepts, a multi-billion-dollar national enterprise of commercial HVAC solution providers. Each region includes approximately 6-15 operating entities, each with its own customer and vendor activity.

Reporting to the Regional Financial Operations Manager (RFOM), this role performs both Accounts Receivable (AR) and Accounts Payable (AP) tasks, ensuring transactions are processed accurately, timely, and in compliance with corporate policies. While this role supports both AR and AP functions, depending on regional needs, the Accounting Clerk may focus primarily on one area, with flexibility to shift responsibilities as required.

The Regional Financial Operations Associate plays a critical role in supporting the day-to-day operational accounting backbone of the region. This role is ideal for someone early in their career who has prior work experience (not necessarily in accounting), is detail-oriented, organized, and eager to learn AR/AP processes in a multi-entity environment.

Essential Duties and Responsibilities:

Accounts Receivable Support

* Create and process customer invoices across assigned entities.

* Support customer invoicing workflows, ensuring accu

RFOAy and timely delivery.

* Assist with initial collections outreach (emails, reminders, and light follow-up), escalating issues to the Collections Specialist.

* Process and review supporting documentation for AR transactions.

* Assist with recording customer payments when needed.

* Maintain organized AR documentation and support reconciliation efforts.

Accounts Payable Support

* Load trade Accounts Payable (AP) invoices for processing.

* Load non-trade AP invoices into the system, ensuring proper coding and documentation.

* Collect, validate, and organize W-9 forms from vendors.

* Support vendor setup and ensure required documentation is complete.

* Assist with preparing AP batches or payment runs for review by the RFOM.

* Maintain AP files, documentation, and audit support materials.

Intercompany & Intra-Entity Processing

* Process intercompany trade (AIR) transactions, ensuring proper coding and documentation.

* Assist with intra-company (within-entity) entries or reconciliations as assigned.

* Maintain organized records to support intercompany reconciliations performed by RSA/RAM teams.

1099 & Compliance Support

* Prepare and organize 1099 documentation, including vendor information, coding checks, and support schedules.

* Coordinate with Corporate Accounting to ensure accurate, timely reporting.

* Maintain vendor files and supporting documentation in accordance with corporate SOP and retention policies.

Cross-Functional Collaboration

* Work closely with:

* Collections Specialists to relay customer information and outstanding invoice issues.

* Sales Representatives to obtain documentation or resolve customer invoicing questions.

* AR/AP team members to ensure completeness, accu

RFOAy, and timely processing.

* RSA/RAM to support reconciliations, documentation, and close-related tasks as needed.

* Communicate…