Accounts Receivable Manager

Job Purpose

This role is responsible for leading the Accounts Receivable group, ensuring adequate resources to address the Company’s evolving requirements, including hiring, termination, and the completion of performance reviews for direct reports. In addition, it ensures adherence to procedures for invoicing, cash application, collections—including deduction/dispute resolution—and other duties related to the management of Accounts Receivable for the Company.

• Set expectations for the accounts receivable team and ensure adequate performance in alignment with the Company’s goals and objectives.
• Hire, terminate, and conduct performance reviews, and ensure new team members are adequately trained.
• Facilitate timely setup of new customers through credit analysis and periodic maintenance of existing customers to mitigate credit exposure.
• Monitor timeliness and accuracy of invoice processing.
• Ensure timely collection and application of payments, and lead resolution of delinquent payment disputes.
• Monitor and lead the deduction process, providing necessary support for deduction analysis and resolution.
• Prepare monthly, quarterly, annual, and ad‑hoc forecasting reports and establish key performance indicators (KPI) such as days receivables outstanding.
• Organize and safeguard company records related to accounts receivable (e.g., invoices, bills of lading, packing slips, customer orders, EDI records, check deposits, remittance advices).
• Ensure invoicing and collection procedures comply with applicable guidelines and laws, staying updated on industry and legislative changes.
• Promote effective, honest, and open communication throughout the Accounts Receivable department and the Company.
• Work with each direct report to establish annual goals and objectives, monitor progress, and advise on professional development.
• Ensure all staff are cross‑trained and continue developing skills in different areas.
• Assist with coordination of the annual audit and any other special audits throughout the year.

• Education:
  
  Minimum Associate’s Degree in Accounting;
  Bachelor’s degree in Accounting preferred.
• Experience:
  
  Minimum of 5–7 years of accounting experience.
• Proficiency with Microsoft Office Suite or related software.
• Strong organizational skills.
• Ability to lead teams and drive results.
• Ability to work independently.
• Comprehension of analytical reports.
• Well organized with the ability to prioritize, meet deadlines, and handle multiple tasks simultaneously.
• Willingness to work in a team environment and contribute to group goals.
• Must be able to pass a credit check and a criminal background check.

Alphia is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.