Study Abroad and Administrative Operations Coordinator; Administrative Support Coordinator II

Overview

Study Abroad and Administrative Operations Coordinator (Administrative Support Coordinator II)

Classification:
Administrative Support Coordinator II

Department:
Dean’s Office, College of Business and Economics

Salary Range: $4,367 - $4,509 per month

Appointment Type:
Temporary

Time Base:
Full Time

Work Schedule:

Monday – Friday, 8:00 AM – 5:00 PM; this is a temporary position to end on or before June 30, 2027, with a possibility of renewal on an annual basis if funds and/or program needs exist.

Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development.

We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development.

As a member of the Titan Community, you ll have access to a wide range of campus resources and experiences-including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program.

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University s mission and core values.

We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

The College of Business and Economics is committed to leading business education through the guiding principles of program quality, balancing theory and practice, and expanding our outreach and visibility. We create positive change by leveraging the curiosity and entrepreneurial spirit of our students. We inspire our students and other partners to transform the workforce through innovative, impactful instruction and research. We seek an exceptional individual to join our team as the Study Abroad and Administrative Operations Coordinator (Administrative Support Coordinator II).

The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Under the supervision of the Associate Dean, Undergraduate Programs and Student Success, the Administrative Support Coordinator II will play a vital role in ensuring the efficient daily operations of the Dean s Office. The position serves as the lead coordinator for the College of Business and Economics (CBE) for study abroad programs. There are currently seven study abroad programs within the college and their number will expand over the years.

The Administrative Support Coordinator II is responsible for the overall support of the study abroad programs for the CBE college. Responsibilities include tracking study abroad programs requirements and milestones, liaison with program director/faculty, and ensuring their successful and timely completion. The Administrative Support Coordinator II works closely with international programs to ensure deadlines are respected and escalates any issues and delay to the Academic Resource Manager.

The Administrative Support Coordinator II submits the required financial forms for approval based on the agreement set up. Works closely with Vendor Management specialist to complete requisitions, create vendors and process payments in compliance with Contract and Procurement policies. Ensures the tracking of students  deposit, following up with students on their application, and reconciling payments. Works closely with Senior Budget Analyst in the reconciliation of costs versus fees collected and processes the students refund in a timely manner.

Is the point of contact for any study abroad vendor related questions and faculty queries within the college. The coordinator assists any faculty concerns in coordinating the logistics of the Study abroad programs. Evaluates and provides recommendations for improvement on study abroad processes.

The position also supports the CBE Academic Resource Manager in the faculty training provided on study abroad programs. In addition, this position supports the Dean, Associate Deans, and visitors by handling a variety of administrative, clerical, and event coordination tasks. This position supports the Associate Dean,…