Executive Personal Assistant to Director
Listed on 2026-05-25
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
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We are seeking a discreet and highly organized Private Personal Assistant to support the Director across daily personal and professional activities. This role requires intuition, adaptability and a calm approach while moving in fast paced environments. You will stay close to the Director’s schedule and provide seamless support that keeps everything running smoothly.
Key Responsibilities:
Lifestyle and Personal Support
* Accompany the Director to appointments, events and engagements
* Handle day to day personal requests with care and precision
* Manage errands, reservations, gifting and personal shopping
* Coordinate household and lifestyle related matters when needed
Schedule and Coordination
* Maintain and update calendars
* Plan and arrange travel, accommodation and itineraries
* Anticipate needs and prepare ahead for upcoming activities
Logistics and Operations
* Oversee bookings, suppliers, deliveries and service providers
* Ensure smooth transitions between locations and appointments
* Manage ad hoc requests that arise throughout the day
Communication and Confidentiality
* Liaise with internal teams and external partners on behalf of the Director
* Handle sensitive information with absolute discretion
* Represent the Director with professionalism at all times
Ideal Candidate
* Highly organized with strong attention to detail
* Able to think ahead and solve problems quickly
* Comfortable working closely with a high profile individual
* Calm under pressure with a flexible mindset
* Trustworthy with a strong sense of confidentiality
* Willing and able to travel frequently with the Director.
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