Project Coordinator; Focus Area in Academic and Career Success Center

Project Coordinator (Focus Area in Academic and Career Success Center)

Wayne State College is seeking a Project Coordinator (Focus Area in Academic and Career Success Center).

Performs a variety of professional and administrative duties in support of the day to day operations of a function, program, and/or department – this is not a secretarial position. Assists in program planning and development; interprets, monitors, and analyzes information regarding operating policies and procedures; administers budgets; and coordinates academic and/or staff personnel matters. Resolves problems that have a significant impact on the overall goals of the department.

• Plan, organize, and coordinate academic and career events and activities (such as new student registration, transfer day, career fairs and other student success events) including but not limited to coordinating logistics, arranging catering, scheduling venue and coordinating room layouts.
• Maintain and update website for the Academic and Career Success Center and associated social media accounts
• Promote events and activities, writing communications and designing presentation and marketing materials in collaboration with a graphic designer
• Manage project timelines, deliverables, and implementation plans for center initiatives
• Anticipate challenges and independently implement corrective actions to keep projects on track
• Prepare and maintain office records, scheduling for tutor positions, coaching appointments, Early Alert Program, workshops, Writing Help Desk, and General Studies courses
• Maintain and update student advisor information in People Soft
• Support assessment planning and evaluation of programs, initiatives and student outcomes
• Analyze information, identify issues, and determine next steps with minimal supervision
• Complete contract recommends and information sheets for faculty and student workers associated with activities that support Academic and Career Success Center work
• Preserve student records and respond to student requests as needed
• Run various computer programs including but not limited to:
  PowerPoint, Word, Excel, Publisher, Wildcats Online, Wildcat
  360 (Pharos), Handshake, 12
  
  Twenty, and the Outlook system
• Exercise independent judgment in prioritizing tasks, managing competing deadlines, and determining appropriate courses of action
• Support cross-functional coordination between advising staff, administration, and campus partners
• Schedule meetings, prepare agendas/ supporting documents, and generate minutes for distribution/ archive
• Prepare various materials, copies, packets, and office supplies
• Maintain office communications through phone, email, and direct communication for all employees of the Academic and Career Success Center
• Receive and direct students, campus guests, faculty and other walk-in traffic
• Other duties as assigned

Associate’s degree or work‑related experience.