Manager, Student Records; Bilingual

Job Details

Job

Final date to receive applications:
Posted until filled

Posted:
May 28, 2026 5:00 AM (UTC)

Starting Date:
To Be Determined

Position Type: Full-Time

Salary: $20.27 to $31.30 per hour

Pay Grade: P7

Job Title: Manager, Student Records

Evaluation Type: Paraprofessional

Department: Assigned Campus

Supervisor: Principal

Basic Function & Responsibility: Create, maintain and process student enrollment, transfer, and withdrawal records; assist with development of campus master schedule; collect and process student grades and corrections.

• Serve as PEIMS coordinator; maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
• Foster positive working relationships with guidance counselors, teachers, the computer coordinator, and district office staff to provide necessary scheduling, grading, and registration information.
• Maintain up-to-date enrollments, withdraw students from computer systems, and manage new student record requests, including interpretation of grades/credits.
• Coordinate receipt, sending, and archiving of transcripts, record requests, and report cards with guidance counselors and other departments.
• Issue certified transcripts to colleges, agencies, employers, and at staff request, ensuring signature stamp and school seal.
• Coordinate grading process every six weeks; distribute report cards, prepare grade corrections, and assist with grade changes before report cards are printed.
• Post summer school correspondence and other credits earned by active and post‑graduate students; prepare documentation for computer entry.
• Maintain permanent records of all students who have ever attended; copy records for state/federal agencies, colleges, employers, or other requesters.
• Certify senior graduates alongside the senior counselor after the fall semester, determining walk‑through, graduation, and deficiencies.
• Prepare monthly enrollment reports for the principal and central office; prepare PEIMS reports every six weeks.
• Update PEIMS information on dropouts, post‑graduation information, and other requested reports.
• Answer questions from the general public, parents, and staff regarding school policy, state requirements, and other information.
• Provide internship, student, parent, and community support as required.
• Participate in professional development, team building, and school‑community relations activities.
• Follow district policies, respond to federal law requirements, and meet reporting deadlines.

• High school diploma or equivalent.
• Knowledge of Texas Education Agency rules, regulations, and procedures.
• Knowledge of University Interscholastic League rules, regulations, and procedures.
• Knowledge of master scheduling techniques.
• Knowledge of Public Education Information Management Systems (PEIMS) rules, regulations, and procedures.
• Skill in operating standard computing and software applications, including electronic mail, word processing, spreadsheets, databases, and presentations.
• Skill in communicating effectively, in writing and verbally.
• Skill in preparing and maintaining accurate records and reports.
• Ability to work collaboratively with staff, parents, and district employees.
• Ability to prioritize and organize work responsibilities.
• Ability to maintain accurate and auditable records.
• Three (3) years of related experience.

• Standard office equipment; prolonged sitting; occasional bending, pushing/pulling, twisting.
• Repetitive hand motions; frequent keyboarding and mouse use; occasional reaching.
• Occasional light lifting up to 15 pounds.
• May work prolonged or irregular hours.
• Requires maintaining emotional control under stress.