Accounting Analyst – AP & Cash

Timberlyne is seeking an Accounting Analyst – AP & Cash (Accountant) to own key parts of our cash and accounts payable process, ensuring vendor invoices, payments, and expense reimbursements are processed accurately and on time. This role partners closely with our accounting, operations, and purchasing teams to support clean financial records, strong cash flow visibility, and continuous process improvement while staying compliant with company policies and accounting requirements.

This role reports directly to the CFO and has no direct reports.

This position (Accountant) is responsible for managing the Cash function, ensuring accurate and timely processing of vendor invoices, payments, and expense reimbursements. The role includes entering journal entries and adjustments as part of month-end closing procedures and ensuring compliance with company policies, accounting standards, and regulatory requirements. The Accountant works closely with the accounting team to maintain proper cash flow, ensure the accuracy of general ledger accounts and financial records, and support the operations and purchasing functions of Timberlyne.

• Oversees the end-to-end Cash process, ensuring timely and accurate processing of invoices and payments.
• Maintains an organized filing system by ensuring all check stub copies are scanned with their corresponding invoices. Oversees vendor set up processes including tax forms, payment details, Certificates of Insurance, and compliance documentation.
• Reviews and enters invoices for payment, ensuring proper coding, authorization, and compliance with company policies. This includes ensuring employee reimbursements of expenses, annual payments of property/ real estate taxes, making weekly payments to installation contractors, and entering weekly logger payroll for the transfer of material to our sawmills.
• Maintains the AP aging report, ensuring invoices are paid in accordance with agreed-upon term to ensure cash flow maximization. Manages any PO accruals, review variances, and provides solutions.
• Collaborates with managers and purchasers to ensure payments are made according to the terms and conditions.
• Reconciles and monitors corporate bank accounts and corporate credit card expenses and provides information and solutions to the CFO to maximize cash flow.
• Monitors early payment discounts and makes financial decisions on payment based upon several factors such as cash flow and future revenues/costs.
• Provides checks and balances with the accounting payable system ensuring proper three-way matching between purchase orders, invoices, and receiving documents; and properly use Visual and Quick Books to generate reports for reconciliation.
• Establishes and maintains positive vendor relationships and manages and resolves vendor disputes and discrepancies and collaborates with management to provide solutions.
• Enters, tracks, and pays commissions to independent contracted sales reps.

• Runs costings for the Controller's review to ensure costs are allocated to the proper jobs and general ledger accounts.
• Ensures inter-company transactions are being allocated properly. Ensures accurate debit/credit entries are entered and are reconciled.
• Reconciles benefits, payroll and liability/workers' compensation cost reports with payments deducted from the corporate bank accounts and ensures the costs are allocated to the proper departments and GL codes.
• Reviews and reconciles corporate credit card transactions by ensuring proper receipt documentation for company transaction, that employees properly coded their transactions and then download the corporate credit card report to make the necessary journal entries to code all monthly transactions to the correct department, GL code, and job.
• Ensures compliance with 1099 reporting and IRS requirements for independent contractors and suppliers.
• Assists the CFO and Controller for month and year end accounting/financial reporting.
• Assists the CFO and Controller in preparing for the annual audit by making year-end journal entries, ensuring accuracy of GL accounts, and…