Residential Construction Program Specialist​/Project Coordinator in Nederland

Job Description

Our client is seeking a highly organized, detail-oriented, and proactive Program Specialist to join the dynamic team in its Nederland, TX office. Our client is a residential construction company focusing on disaster recovery housing projects across the US. We offer competitive compensation, full benefits, including a 401(k) with company match, and the opportunity to thrive in a collaborative team environment.

The ideal candidate will play a crucial role in supporting the daily tasks of our client’s office. They must demonstrate strong organizational skills, keen attention to detail, and the ability to handle multiple tasks while maintaining accuracy.

Additionally, the ideal candidate should have excellent communication and problem‑solving abilities, with experience managing vendor relationships and ensuring compliance with internal controls. A proactive attitude, along with the ability to work collaboratively across departments, is crucial. The candidate should be dependable, ethical, and capable of leading processes and motivating others. They should be able to work independently, take the initiative, and handle a fast-paced environment while ensuring the timely and accurate completion of financial reporting and compliance tasks.

Experience with residential permitting.

• Operate telephone system to answer, screen, and forward calls; provide information and take messages.
• Answer vendor inquiries and assist homeowners with move‑out status and utilities.

• Collect, sort, and distribute mail, messages, and courier deliveries.
• File and maintain both electronic and physical records.
• Prepare documents for contract signing and permit packets.

• Run reports from various software programs to track project and program data.
• Create job folders in the server and ensure files are properly saved and organized.
• Prepare and distribute site visit and office/field folders.

• Order appliances and hardware, tracking items in and out of the warehouse.
• Order insurance, ACES warranty, and other necessary documentation for projects.
• Coordinate with vendors for foundation letters, surveys, and elevation certificates.

• Contact homeowners regarding move‑out status and utilities.
• Coordinate with subcontractors and suppliers, maintaining updated phone/contact lists.
• Take warranty calls and add them to Home Base.

• Assist in homeowner selection meetings.
• Help prepare lien waivers and other required documents.
• Print, bind, and distribute documents for internal and external customers.
• Distribute checks and occasionally run errands.

• Assist the administrative team in achieving goals and supporting other tasks or projects as needed.

• Basic Bookkeeping Understanding:
  Ability to handle basic accounting tasks and financial record‑keeping.
• Effective Communication
  
  Skills:
  
  Strong verbal and written communication skills for interacting with vendors, homeowners, and team members.
• Strong Organizational & Time Management
  
  Skills:
  
  Ability to manage multiple tasks efficiently and meet deadlines.
• Problem‑Solving
  
  Skills:
  
  Ability to identify issues and resolve them quickly and effectively.
• Dependability:
  Must be reliable, responsible, and fulfill obligations.
• Integrity:
  High level of honesty and ethical standards.
• Attention to Detail:
  Must be thorough and accurate when completing tasks.
• Cooperation:
  Must work well with others, displaying a cooperative attitude.
• Self‑Control:
  Ability to remain composed in difficult situations, managing emotions professionally.

• High school diploma or equivalent required (Associate’s or Bachelor’s degree).
• 1–3 years of experience in administrative support, office management, or a similar role.
• Basic understanding of bookkeeping and office management systems.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to work independently and as part of a team.

• Experience in construction, real estate, or a similar industry.
• Familiarity with project management tools or document management software.

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location:

In person

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, veteran status, or any other characteristic protected by law.

Company

Description:

Castlerock Resources, LLC handles the hiring, HR, and other project team activities for our client, James W. Turner Construction (JWTC). For additional information regarding our client, please review their website at