Accounts Payable Specialist

Accounts Payable Specialist

Permanent

Needham, MA (Fully onsite)

• Review, code, and route high volumes of PO and non-PO invoices for approval in the ERP system
• Match purchase orders, receiving logs, and invoices for inventory and direct materials, collaborating with procurement and warehouse teams to resolve mismatches
• Audit and reconcile Goods Received Not Invoiced (GRNI) accounts, partnering with supply chain to clear aging receipts and ensure accurate inventory valuation
• Execute weekly payment runs (ACH, wire transfers, and checks) for domestic and international vendors
• Act as primary contact for supplier inquiries, maintain vendor master files, and reconcile monthly vendor statements
• Audit and process employee Travel & Entertainment (T&E) expense reports in line with corporate policy
• Perform month-end AP close tasks, including AP accrual calculations and sub-ledger to general ledger reconciliations
• Maintain W-9 records and support annual 1099 form processing and submission
• Identify AP workflow bottlenecks and propose automation solutions to improve efficiency

• 2–5 years of specialized Accounts Payable experience (manufacturing, hardware, or inventory-centric environments preferred)
• Bachelor’s degree in Accounting, Finance, or equivalent practical experience
• Strong proficiency in Microsoft Excel;
  Net Suite experience preferred
• Exceptional attention to detail, strong organizational skills, and the ability to manage competing priorities under strict deadlines
• Clear, professional written and verbal communication, with the confidence to enforce company spending policies