Administrative Assistant

173520 Administrative Assistant, Needham, MA, 13-Week Contract

Sigma, Inc., is looking for an Administrative Assistant to work on-site within the AMB department at Beth Israel Deaconess Medical Center in Needham, MA.

Shift timings: 07:30 AM - 04:00 PM, 40 hours/week

• Answers telephones, schedules appointments, and maintains calendars; organizes conference calls; makes travel arrangements as needed; and prepares for meetings with large numbers of participants.
• Provides support to committees by planning, scheduling, and organizing meetings and locations; preparing the agenda and related materials; and taking and distributing minutes.
• Assists in planning and coordinating programs, seminars, and events for the department or division; orders supplies and services and performs other related duties as assigned.
• Maintains department’s or division’s files and databases; compiles periodic and ad‑hoc reports using data and information from multiple sources.
• Prepares complex documents and reports with graphics, detailed charts, graphs, and stylized formatting for presentations.
• Composes and edits correspondence, reports, and documents for final approval. Types and edits manuscripts and/or other documents, which may include scientific, technical, or specialized terminology and specialized formatting.
• Other duties as assigned by the department. Must be separated from BILH for 6 months in order to be considered for new openings.

• High school diploma or GED required. Associate’s degree preferred.
• 2+ years of related work experience required.
• Must have experience with front desk and patient‑facing customer service.
• Urgent care experience or clinic experience required.