Special Education Program Assistant Part-Time FTE; SY

Special Education Program Assistant [Part-Time 0.86 FTE] (SY26-27)

Needham Public Schools Pollard Middle School - Needham, Massachusetts (Open in Google Maps)

This job is also posted in Needham Public School District.

Job : 1205502

Final date to receive applications: Jul 30, 2026 11:59 PM (Eastern Standard Time)

Re-Posted: May 19, 2026 4:00 AM (UTC)

The High Rock School and Pollard Middle School are seeking candidates of diverse backgrounds and experiences for the position of Program Assistant in the Special Education Department. This is a 10-month position in a welcoming, dynamic and inclusive environment. Diverse candidates, especially those from historically marginalized and silenced groups such as educators of color, are highly encouraged to apply.

This position is located in the special education offices of both the High Rock School and the Pollard Middle School.

• Process Individual Educational Programs (IEP)
• Maintain electronic special education records in the student information management system and the special education IEP system
• Create and maintain department filing system
• Keep records confidential and up-to-date
• Maintain student files
• Process testing consent forms
• Coordinate processes and paperwork with special education staff and professional service providers
• Assist director/Coordinator to organize, plan and communicate special program services, including Extended Year Programming
• Maintain files for Medicaid eligible students
• Collect and disseminate student information and parental authorization to Medicaid claims processors
• Schedule meetings between parents and department staff
• Communicate with parents
• Process forms in a timely manner
• Provide general clerical and secretarial support such as copying, filing, responding to inquiries, data entry, and mailings

• Requires High School Diploma or GED
• One year of administrative/secretarial experience
• Experience working in a special education department preferred

• Ability to maintain confidentiality and handle difficult situations with sensitivity and tact
• Experience and knowledge in a customer service environment
• Knowledge of school office environments
• Knowledge and experience with school office technology and equipment
• Skills in written and oral communications
• Ability to calmly and professionally interact with students, parents, teachers, co-workers and visitors in a dynamic environment
• Ability to organize, prioritize work responsibilities and use time efficiently
• Knowledge of special education program area
• Skills in coordinating meetings
• Ability to process completed forms in a timely manner

Must be physically able to operate a variety of automated office machines and equipment, including a computer, basic office equipment, adding machine, telephone, etc. Must be able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time.

Must be able to lift/carry weights of five to ten pounds.

All resumes will be screened and selected candidates will participate in a thorough interview process.

The Needham Public Schools does not discriminate against students, parents, employees, or the general public on the basis of race, color, sex, homeless status, gender identity, religion, national origin, sexual orientation, disability, or age. In addition to the protected classes identified and in regard to employment practices, the Needham Public Schools also does not discriminate based on genetic information, ancestry, or status as a veteran.

Please review the Unit D Contract and this page to learn more about employee compensation and benefits. This position is classified as an AR2. Hourly Rate Range: $25.83-$28.64.

The schedule for the position is Monday-Friday, 6 hours per day.

Full-Time

• Citizenship, residency or work visa required

• Emma Orlando, SpEd Coordinator
• Pollard Middle School
• Phone:
• Email: .ma.us