Senior Coordinator-Executive

About Us

Shark Ninja is a global product design and technology company with a diversified portfolio of 5-star rated lifestyle solutions that positively impact people’s lives in homes around the world. Powered by two trusted global brands, Shark and Ninja, the company has a proven track record of bringing disruptive innovation to market and developing one consumer product after another, allowing Shark Ninja to enter multiple product categories, driving significant growth and market share gains.

Headquartered in Needham, Massachusetts with more than 4,100 associates, our products are sold at key retailers, online and offline, and through distributors around the world.

The Executive Recruiting team partners directly with senior leaders to hire world-class executives who shape the future of the company. We manage highly visible and complex searches across all functions, balancing a need for speed with a white-glove candidate and internal client experience.

Owns and orchestrates end-to-end executive search delivery across multiple VP+ roles, ensuring alignment between business leaders, external search partners, and internal stakeholders while driving speed, quality, and candidate experience.

As a Senior Coordinator you will manage the operational excellence of our executive searches, ensuring a seamless experience for candidates, interviewers, and hiring leaders. You’ll oversee scheduling for highly complex interview panels, manage confidential requisitions, facilitate candidate greetings, and schedule internal meetings with executive stakeholders.

• Lead the coordination of requisition-based executive searches, from kickoff through onboarding, including scheduling hiring manager screens, interview panels, alignment meetings and interview debrief meetings.
• Program‑manage multiple concurrent VP+ searches globally.
• Own search strategy, cadence, and executive stakeholder alignment.
• Manage and performance review external search firms.
• Drive BLUF‑style reporting, risk mitigation, and decision velocity.
• Ensure consistent candidate experience and offer execution.
• Track pipeline health, diversity goals, and time‑to‑fill metric.
• Manage confidential requisitions with discretion, ensuring sensitive information is handled appropriately in calendar holds, invites, and communications.
• Build strong partnerships with recruiters, sourcers, and executive assistants, serving as primary point of contact for scheduling logistics and process alignment.
• Provide white‑glove candidate experiences for onsite interviews, virtual interview greets, thoughtful communications, and personalized touches such as offer gifts.
• Maintain and update key recruiting resources such as candidate pipelines, pre‑brief documents, Teams channels, and executive availability trackers.
• Track and manage offer letters, NDA distribution, signatures, and compliance for all executive‑level candidates.
• Anticipate roadblocks and proactively communicate updates or scheduling challenges to recruiters, hiring leaders, and executive assistants.
• Support the onboarding process by coordinating with executive assistants and ensuring a smooth transition for new hires.
• Manage retained search relationships with third‑party executive search firms and candidate coordination through high touch communication and flawless execution of onsite candidate interviews.
• Develop process innovation to elevate the Executive Search programmatic interview guides for internal hiring leaders in partnership with Talent Acceleration.

• Exceptionally organized and detail‑oriented, with the ability to juggle multiple high‑priority searches at once.
• Skilled at managing complex calendars and executive scheduling logistics, with a strong understanding of the nuances of working with executive assistants.
• Adept at maintaining confidentiality and exercising discretion when working on sensitive searches.
• A strong communicator, able to build trust and credibility across recruiters, sourcers, executive assistants, and senior leaders.
• Comfortable operating in fast‑paced, ambiguous situations while maintaining a calm and…