Administrative Assistant​/AR Specialist

Administrative Assistant/Accounts Receivable Specialist

Job Description

The Administrative Assistant/ Accounts Receivable Specialist supports the accounts receivable function by processing customer billing, monitoring account activity, and ensuring accurate financial records. This role works closely with internal teams and customers to resolve billing issues, maintain up-to-date account information, and support key financial reporting and closing activities.

Responsibilities

+ Process and post customer invoices, credit memos, and debit notes in ERP systems accurately and on time.

+ Upload invoices into customer portals and ensure all required documentation is complete and correct.

+ Monitor customer accounts for non-payments, delayed payments, and other irregularities, and escalate issues as needed.

+ Follow up with clients regarding outstanding invoices and arrange payment plans when appropriate.

+ Perform account reconciliations, investigate discrepancies, and resolve issues promptly.

+ Apply cash receipts accurately to customer accounts and maintain clear documentation of payments.

+ Generate aging reports and assist with forecasting and financial reporting activities.

+ Maintain accurate and up-to-date customer records in ERP and related systems.

+ Collaborate with internal departments such as Sales and Customer Service to resolve billing and account issues.

+ Support month-end and quarter-end closing processes by preparing reports, reconciliations, and related documentation.

+ Ensure compliance with company policies and relevant regulations in all billing and accounts receivable activities.

+ Use Excel and Google Sheets, including Pivot Tables and VLOOKUPS, to analyze data and support reporting needs.

Skills and Qualifications Required

+ 2+ years of AR/Billing experience

+

Experience with accounting functions such as collections and account analysis.

+ Familiarity with office applications and productivity tools beyond core spreadsheets.

+ Ability to collaborate effectively with cross-functional teams such as Sales and Customer Service.

+ Organizational and time management skills to handle multiple tasks and deadlines.

+ Clear written and verbal communication skills for internal and external correspondence.

Work Environment

This role is fully onsite at the company's headquarters and follows a Monday through Friday schedule from 8:00 a.m. to 4:30 p.m. The position operates in a professional office environment, working primarily with ERP systems, Microsoft Office, Google Sheets, and other standard office applications. The work involves regular collaboration with internal departments and direct communication with customers regarding billing and payments.

The setting supports focused, detail-oriented work with access to typical office equipment and technology.

Job Type & Location

This is a Contract position based out of Neenah, WI.

Pay and Benefits

The pay range for this position is $18.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision
- Critical Illness, Accident, and Hospital  - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)  - Short and long-term disability
- Health Spending Account (HSA)  - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Neenah,WI.

Final date to receive applications

This position is anticipated to close on Jul 6, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.

San Francisco Fair Chance…