Construction Payroll Coordinator Neenah, WI

Job Summary

The first year in this role is dedicated primarily to construction payroll administration and workforce data management. As the Construction Payroll Coordinator, you will play a critical role in ensuring union and non-union craft employees are paid accurately through timely field time entry, payroll support, prevailing wage administration, and labor data management across active construction projects. Working closely with field teams, Payroll, Project Controls, and Project Management, you will validate workforce data, reconcile payroll information, support labor compliance requirements, and ensure labor costs are accurately captured to support project success.

This position requires exceptional attention to detail, strong organizational skills, and the ability to manage high-volume payroll and workforce data in a fast‑paced construction environment.

As you develop within the role and build a strong understanding of our projects and operations, you'll have the opportunity to expand into broader project operations responsibilities and continue growing your career with Ballard Marine Construction.

• Grit and Resiliency - We dig deep to figure out how to make things happen no matter how impossible it seems. We never give up. We take on challenges that nobody else can; or will.
• Comradery and Inspirational - We are a hard‑working team of likeminded individuals working toward a common goal. We regularly celebrate wins and like to have fun whether at work or  come together each day looking for ways to instill life and energy into the world around us.
• Driven and Competitive - We love competition. We love to win and love to learn when we lose. Not getting the job done is not an option. We are obsessed to do our best and we do what it takes to win.
• Trustworthy and Respectful - We are passionate about honesty, authenticity and transparency. No lies. No drama. No politics. We value constructive conflict and ensure that even in conflict we treat others with respect.
• Ownership and Accountability - When something goes wrong, we first “look in the mirror” before we “look out the window”. We ask “what could I have done differently?” and then we share lessons learned. Regularly challenging ourselves and those around us to be better is a way of life. “Me first” belongs here.

• High School diploma or equivalent

• 2+ years of payroll, timekeeping, workforce administration, or related administrative experience
• Experience processing employee timekeeping and payroll
• Union and non‑union payroll experience
• Exceptional attention to detail with high‑volume data entry

• Strong organizational and time management skills
• Ability to prioritize multiple deadlines in a fast‑paced environment
• Excellent verbal and written communication skills
• Self‑motivated with the ability to work independently
• Ability to build strong working relationships with field personnel and project teams
• High level of accuracy and accountability
• Self‑motivated with the ability to work independently and as part of a team
• Ability to build strong working relationships with field personnel, project teams, and internal stakeholders

During your first year, your primary focus will be becoming the subject matter expert for construction payroll and workforce administration by:

• Entering and maintaining accurate field employee time records
• Processing high-volume payroll‑related data
• Supporting weekly payroll activities for union and non‑union craft employees
• Supporting Prevailing Wage/Davis‑Bacon administration by reviewing labor classifications and pay requirements
• Reviewing weekly payroll edit listings and control reports for accuracy
• Reconciling payroll and workforce data
• Entering and maintaining equipment job cost information
• Maintaining project payroll documentation and supporting year‑end audits
• Managing the Daily inbox and responding to payroll‑related requests

After establishing a strong foundation in payroll and workforce administration, responsibilities will expand into broader Project Operations support, including:

• Project setup and maintenance
• Davis‑Bacon/Prevailing Wage project setup
• Purchase…