Project Operations Assistant

Job Summary

The Project Operations Assistant plays an important role in supporting field and project operations through accurate workforce data management, payroll support, and prevailing wage administration across active construction projects. During the first year, the primary focus of this role will be field time entry, payroll support, and prevailing wage administration, helping ensure employees are paid accurately, labor costs are properly captured, and project teams have reliable workforce data to support operations.

Working closely with field teams, Payroll, and Project Controls, this role helps ensure labor information is entered accurately and payroll-related data is maintained in a timely manner. The position requires exceptional attention to detail, strong organizational skills, and the ability to manage high-volume data in a fast‑paced construction environment. As the individual grows within the role, opportunities will expand into broader project operations and administrative support functions.

Location:

This is not a remote position and is located at the Ballard Office in Neenah, WI. Relocation or remote/hybrid work is not currently offered.

Core Attributes:

• Grit and Resiliency
  - We dig deep to figure out how to make things happen no matter how impossible it seems. We never give up. We take on challenges that nobody else can; or will.
• Comradery and Inspirational
  - We are a hard‑working team of likeminded individuals working toward a common goal. We regularly celebrate wins and like to have fun whether at work or  come together each day looking for ways to instill life and energy into the world around us.
• Driven and Competitive
  - We love competition. We love to win and love to learn when we lose. Not getting the job done is not an option. We are obsessed to do our best and we do what it takes to win.
• Trustworthy and Respectful
  - We are passionate about honesty, authenticity and transparency. No lies. No drama. No politics. We value constructive conflict and ensure that even in conflict we treat others with respect.
• Ownership and Accountability
  - When something goes wrong, we first “look in the mirror” before we “look out the window”. We ask “what could I have done differently?” and then we share lessons learned. Regularly challenging ourselves and those around us to be better is a way of life. “Me first” belongs here.

• High School diploma or equivalent
• Driver’s License

• 2+ years of working administrative experience, preferably in a related role
• Experience with employee timekeeping and payroll processes preferred
• Familiarity with prevailing wage projects and union/non‑union pay structures preferred
• Construction industry experience preferred

• Exceptional attention to detail and accuracy
• Ability to manage high‑volume data entry while maintaining accuracy and meeting deadlines
• Strong organizational skills with the ability to prioritize competing responsibilities
• Ability to review, validate, and reconcile workforce and payroll‑related data
• Proficient in Microsoft Office, with strong Excel skills
• Strong verbal and written communication skills
• Self‑motivated with the ability to work independently and as part of a team
• Ability to build strong working relationships with field personnel, project teams, and internal stakeholders

• Enter and maintain accurate field employee time records
• Support prevailing wage administration by reviewing contract requirements and coordinating labor classifications and pay rates with project teams
• Enter and maintain equipment job cost information
• Maintain "Daily" inbox
• Review weekly edit listings and control sheets for accuracy and completeness
• File and maintain weekly project documentation in accordance with company standards
• Support year‑end audit activities through document collection and record maintenance

• Assist with project setup and maintenance in company systems and project folders
• Assist with Davis‑Bacon/Prevailing Wage (DPW) project setup and maintenance
• Enter, track, and close purchase orders
• Assist with subcontract setup and verify required documentation is in…