Project Controls Assistant

Ballard Marine Construction

Project Controls Assistant )

Ballard Marine Construction is a specialty marine and underwater contractor based in Washougal, WA, with regional offices and projects throughout North America.

We work on challenging marine projects, from busy ports to critical infrastructure. Our culture is built on accountability, excellence, and teamwork. If you thrive on organization, accuracy, and being the person others rely on to get details right, this role could be for you.

The Project Operations Assistant supports field and project operations through accurate workforce data management, payroll support, and prevailing wage administration on active construction projects. In the first year the focus is on field time entry, payroll support, and prevailing wage administration, ensuring employees are paid correctly, labor costs are captured, and reliable workforce data supports operations. The role works closely with field teams, Payroll, and Project Controls, and as you grow, will expand into broader project operations and administrative functions.

• Grit and Resiliency - persist in the face of challenges and never give up.
• Comradery and Inspirational - work hardworking with a team that celebrates wins and brings energy to the workplace.
• Driven and Competitive - love competition, learn from setbacks, and strive to win.
• Trustworthy and Respectful - value honesty and respectful conflict.
• Ownership and Accountability - self‑reflect, learn from mistakes, and encourage improvement.

• High School diploma or equivalent
• Driver’s License

• 2+ years of administrative experience, preferably related
• Experience with employee timekeeping and payroll processes preferred
• Familiarity with prevailing wage projects and union/non-union pay structures preferred
• Construction industry experience preferred

• Exceptional attention to detail and accuracy
• Ability to manage high‑volume data entry while meeting deadlines
• Strong organizational skills and ability to prioritize competing responsibilities
• Ability to review, validate, and reconcile workforce and payroll‑related data
• Proficient in Microsoft Office with strong Excel skills
• Strong verbal and written communication skills
• Self‑motivated, works independently and as part of a team
• Builds strong working relationships with field personnel, project teams, and internal stakeholders

• Enter and maintain accurate field employee time records
• Support prevailing wage administration by reviewing contract requirements and coordinating labor classifications and pay rates with project teams
• Enter and maintain equipment job cost information
• Maintain the daily inbox
• Review weekly edit listings and control sheets for accuracy and completeness
• File and maintain weekly project documentation according to company standards
• Support year‑end audit activities through document collection and record maintenance

• Assist with project setup and maintenance in company systems and project folders
• Assist with Davis‑Bacon/Prevailing Wage (DPW) project setup and maintenance
• Enter, track, and close purchase orders
• Assist with subcontract setup and verify required documentation prior to payment
• Enter and maintain contract, subcontract, and budget change orders
• Process workflow coding and routing activities
• Enter field reporting and forecasting information received from project teams
• Support standard client billing activities
• Assist with accounts receivable collections and invoice follow‑up
• Create and maintain subcontractor and vendor onboarding forms
• Maintain project documents and records to ensure accurate organization and retrieval
• Support project compliance activities, including labor reporting and subcontractor documentation
• Provide general administrative support including invoice coding, crew list maintenance, travel coordination, fuel card administration, and other operational support activities
• Perform other duties as assigned

• General office environment
• Prolonged period sitting at a desk and working on a computer
• M…