Grant Specialist

McMahon Associates, Inc. is seeking a proactive and detail-oriented Grant Specialist to support our municipal clients in identifying, securing, and managing critical funding opportunities. In this role, you will work closely with local governments and public agencies to research grant programs, develop competitive funding applications, and oversee the administration of awarded grants from start to finish. The successful candidate will serve as a trusted partner to municipalities, helping bring important infrastructure, community development, public safety, and sustainability projects to life through strategic funding and effective grant management.

McMahon Associates has strong partnerships with numerous municipalities and government agencies. We strive to help these municipalities thrive and prosper by providing exceptional engineering services as well as administrative consulting. You will play a pivotal role in helping local governments secure and manage external funding. This position is responsible for identifying grant opportunities, developing compelling applications, coordinating with municipal departments, and overseeing the full administration and reporting process for awarded grants.

The ideal candidate is a strong communicator, detail‑oriented project manager, and strategic thinker who understands the unique needs and constraints of municipalities.

• Monitor federal, state, and private funding opportunities relevant to municipal operations, infrastructure, public safety, community development, sustainability, and other local priorities.
• Conduct proactive research to match municipal needs with available funding sources.
• Maintain a pipeline of upcoming grant opportunities and deadlines.
• Lead the development of grant proposals, including narrative writing, budget preparation, and required documentation.
• Collaborate with municipal departments to gather data, define project scopes, and ensure alignment with strategic goals.
• Ensure all applications meet eligibility requirements and comply with funder guidelines.
• Serve as the primary point of contact for funders throughout the grant lifecycle.
• Oversee post‑award requirements, including contract execution, budget tracking, procurement compliance, and documentation.
• Maintain accurate and organized grant files for audit readiness.

• Prepare and submit required progress reports, financial reports, reimbursement requests, and closeout documentation.
• Track project performance metrics and outcomes to demonstrate impact and support future applications.

• Proven experience in grant writing, preferably for government or nonprofit organizations.
• Strong understanding of U.S. federal and state grant systems (e.g., FEMA, DOT, EPA, USDA, CDBG, SAM.gov, Grants.gov).
• Excellent writing, editing, and communication skills.
• Strong organizational skills with the ability to manage multiple deadlines.
• Experience with grant budgeting and basic financial tracking.

• Experience working directly with municipalities or public-sector agencies.
• Knowledge of municipal budgeting, procurement, and project management processes.
• Bachelor’s degree in public administration, communications, planning, or a related field.

• Opportunity to work on impactful engineering and infrastructure projects.
• Collaborative environment with modern tools and technologies.
• Outstanding combination of salary and merit bonus – industry leading.
• Year-end merit bonus to encourage your entrepreneurial spirit for all employees, not just leadership.
• Career Development plans including active mentorship, professional registration, continuing education and tuition reimbursement.
• Paid vacation, bereavement time, maternity leave, family emergency, military duty.
• Company profit sharing into your 401k (Up to 15% of total compensation, salary + merit bonus). Additional employee contributions and rollover contributions are welcomed.
• Industry leading health insurance.
• Dental expense reimbursement program. Orthodontics coverage after 2 years of employment subject to plan limits.
• Long-Term Disability
• Pharmaceutical coverage
• Employee Assistance Program for Mental Health, Addiction Recovery, Legal, Financial and Identity Theft services.
• Life Insurance for employee, Dependent Life Insurance for your spouse and your children.
• Chiropractic coverage for 20 visits per year plus additional medically necessary visits.
• Health Joy subscription for personal healthcare concierge services.
• Corporate discount for membership at local YMCA or partial membership reimbursement at your favorite gym.
• Partial entry reimbursements for employee run, walk, or bike events.
• Up to 8 hours PTO for volunteering in community.

McMahon Associates, Inc. is an Equal Opportunity Employer.