Sourcing Specialist

Job Title:

Sourcing Specialist / Sourcing Analyst

Job Description

This role supports a strategic sourcing and procurement team during a period of departmental transition. The Sourcing Specialist will manage contracts through their full lifecycle, maintain accurate vendor and procurement data, and ensure that approvals, documentation, and workflows are processed accurately and on time. This position is ideal for someone early in their career in procurement, sourcing, vendor management, risk, or compliance who enjoys detailed administrative work, process improvement, and data analysis, and who wants to make an immediate impact in a collaborative, hybrid work environment.

Responsibilities

+ Manage contracts through their full lifecycle, ensuring all required actions are completed on time.

+ Review contract timelines, renewal dates, and key milestones to ensure they are met.

+ Verify that contracts contain appropriate approvals, signatures, and supporting documentation.

+ Maintain accurate and up-to-date records within contract management systems and procurement databases.

+ Monitor contract status and follow up with internal stakeholders and vendors as needed.

+ Support vendor management and sourcing processes across the procurement function.

+ Assist with gathering, updating, and maintaining vendor information and documentation.

+ Review procurement and vendor data for completeness, consistency, and accuracy.

+ Help identify process gaps, business risks, and compliance concerns within sourcing and procurement activities.

+ Support procurement initiatives, testing activities, and system or process improvement efforts.

+ Assist with vendor risk reviews and compliance-related activities, including documentation and reporting.

+ Promote consistency across sourcing and procurement processes by following and reinforcing standard procedures.

+ Support standardization efforts related to contract and vendor documentation and recordkeeping.

+ Assist the team with reporting, data analysis, and operational projects to support business decision-making.

+ Identify opportunities to improve workflows and leverage technology solutions where appropriate.

+ Ensure contracts are managed through completion, including confirming that all required signatures and approvals are obtained.

+ Review contract terms and timelines to identify potential gaps, risks, or issues that may impact business operations.

+ Collaborate with multiple departments to support procurement, vendor management, and risk and compliance activities.

+ Follow established processes and controls to ensure compliance with internal policies and procedures.

+ Communicate clearly with team members, stakeholders, and vendors regarding contract status, documentation needs, and process changes.

Essential Skills

+ Strong administrative and organizational skills with the ability to manage detailed documentation.

+ Excellent attention to detail and accuracy in reviewing contracts, vendor information, and data.

+ Ability to manage multiple priorities and deadlines in a fast-paced environment.

+ Strong Microsoft Excel skills and proficiency in data management.

+ Effective written and verbal communication skills for interacting with internal stakeholders and vendors.

+ Ability to follow established processes and ensure compliance with policies and procedures.

+ Comfort with learning new systems and processes related to procurement and contract management.

+ Demonstrated ability to work independently while collaborating across multiple departments.

+ Strong problem-solving and critical thinking skills.

+ Understanding of procurement, contract management, risk assessment, and basic sourcing concepts.

+ Interest in risk and compliance considerations, including identifying gaps and risks in contracts and processes.

Additional

Skills & Qualifications

+ 0-2 years of experience in sourcing, procurement, vendor management, contract administration, risk management, or compliance preferred.

+ Exposure to procurement systems or contract management platforms is an advantage.

+ Experience reviewing documents, approvals, and workflow processes is beneficial.

+ Analytical mindset with an interest in business…