Accounting Administrator

Description

We are looking for an Accounting Administrator to join a collaborative accounting function supporting project, field, design, and operational teams in New Jersey. This Long-term Contract position is well suited for a detail-oriented individual who can manage routine accounting activities, maintain accurate records, and contribute to timely financial processes. The role offers a mix of independent responsibility and team-based coordination, with opportunities to support reporting, budgeting, and day-to-day administrative accounting needs.

Responsibilities:

- Manage administrative accounting processes such as vendor onboarding, credit application support, and maintenance of required vendor documentation.

- Monitor weekly timesheet and expense submission activity, follow up on outstanding items, and process approved corrections when needed.

- Import and review employee expense and credit card transactions, identifying irregularities and confirming compliance with applicable reimbursement guidelines.

- Support new employee setup by entering payroll- and payment-related information and providing guidance on timesheet and expense reporting procedures.

- Maintain records related to payable timing, including expected payment dates tied to contractual payment terms.

- Post daily cash activity and other non-purchase-order expense transactions while helping preserve accurate accounting records across multiple modules.

- Assist with the preparation of financial information, audit support materials, budgets, and forecasting data for the accounting team.

- Update supplier diversity reporting in external portals and provide general departmental coordination support as business needs arise.

Requirements

- 2+ years of experience in an accounting, accounting administration, or accounting specialist capacity.

- Working knowledge of standard accounting principles and day-to-day financial transaction processing.

- Hands-on experience with accounts payable, account reconciliation, expense reconciliation, and expense report administration.

- Proficiency with Microsoft Office applications, including Excel, Word, Outlook, PowerPoint, and Teams.

- Strong written and verbal communication skills, with the ability to share information clearly with both finance and non-finance stakeholders.

- Ability to organize multiple priorities, maintain accurate records, and meet deadlines in a fast-paced environment.

- Capable of working effectively both independently and collaboratively while exercising sound judgment and attention to detail.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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