Accounting Administrator

Accounting Administrator

We are looking for an Accounting Administrator to join a collaborative accounting function supporting project, field, design, and operational teams in New Jersey. This long-term contract position is well suited for a detail-oriented individual who can manage routine accounting activities, maintain accurate records, and contribute to timely financial processes. The role offers a mix of independent responsibility and team-based coordination, with opportunities to support reporting, budgeting, and day-to-day administrative accounting needs.

Responsibilities:

• Manage administrative accounting processes such as vendor onboarding, credit application support, and maintenance of required vendor documentation.

• Monitor weekly timesheet and expense submission activity, follow up on outstanding items, and process approved corrections when needed.

• Import and review employee expense and credit card transactions, identifying irregularities and confirming compliance with applicable reimbursement guidelines.

• Support new employee setup by entering payroll- and payment-related information and providing guidance on timesheet and expense reporting procedures.

• Maintain records related to payable timing, including expected payment dates tied to contractual payment terms.

• Post daily cash activity and other non-purchase-order expense transactions while helping preserve accurate accounting records across multiple modules.

• Assist with the preparation of financial information, audit support materials, budgets, and forecasting data for the accounting team.

• Update supplier diversity reporting in external portals and provide general departmental coordination support as business needs arise.