Administrative Assistant - Center Educational Programs

Position: Administrative Assistant 4 - Center for Educational Opportunity Programs
Location: Henderson

Nevada State University appreciates your interest in employment. To ensure your application process runs smoothly, we ask that you keep in mind the following when completing your application:

* The required documents are listed below on the posting. Your application may not be considered if you do not attach the required documents.

* Draft applications are saved automatically and can be accessed through your candidate home account. Completed applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

* Please note, recruitment will close without notice when a hiring decision has been made.

If you need assistance or have questions regarding the application process, please contact the Human Resources department at  or apply.

Job Description

Nevada State University invites applications for the position of Administrative Assistant 4 for the Center for Educational Opportunity Programs (CEOP). The Administrative Assistant 4 will provide high-level administrative support to the Executive Director of TRIO and Educational Opportunity Programs with operations, complexities, challenges and projects. This includes assisting with fiscal activities (purchasing, budgeting, contracts), planning and executing events, office management, and interdepartmental coordination, internal and external communications, and calendar management.

About the institution:

Nevada State University, a four-year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely under-served student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else.

Nevada State University continues to grow as an institution of higher education. In Fall 2024, the enrollment surpassed 7,500, with 7,464 undergraduate students and 85 graduate students. A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 41% are Hispanic, 13% are Asian/Pacific Islander, 9% are Black/African American, 22% are White, and 6% are multiracial.

We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish.

In order to strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to meeting the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada.

We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community.

We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.

Primary Responsibilities:

* Oversee budget monitoring by recording and tracking account balances, expenditures, encumbrances, accounting adjustments; prepare regular budget reports showing weekly financial activity.

* Regularly monitoring actual financial performance against the budgets.

* Take corrective actions (accounting adjustments) when necessary to ensure processes are running to schedule again.

* Monitor and control office-related expenses.

* Lead on regulatory compliance for internal and external budgetary audits.

* Provide high-level administrative support to the Executive Director.

* Calendar management that includes creating and maintaining meetings, scheduling events and tasks for CEOP.

* Professionally represent CEOP and liaise with internal and external entities.

* Assist with departmental and events purchasing requests by executing the procurement process from purchase to reconciliation.

* Assist CEOP employees with individual and group travel request.

* Assist with event planning and support for CEOP-wide events and university-wide events; some nights and weekends, as needed.

* Be onsite contact on the day of CEOP special events to ensure everything is executed as planned and handle unexpected situations during the event.

* Assist with special projects including federal and institutional reports.

* Oversee administrative processes for CEOP including facilitating communication, managing resources, and ensuring a productive and well-organized workplace.

* Lead inventory control activities for CEOP sensitive supplies and equipment.

* Other duties as assigned.

Required Qualifications:

* Graduation from high school or equivalent…