Court Operations Supervisor Job Minden Nevada USA,Administrative/Clerical

Location: Minden

Douglas County is seeking an individual with a strong background in court administrative operations to fill the role of the Court Operations Supervisor for the East Fork Justice Court. Responsible for directing and supervising day‑to‑day operations of the court’s clerical staff, the role requires a detail‑oriented candidate with strong critical thinking skills and an ability to learn quickly. The right individual will be one who is able to thrive in a busy atmosphere that demands the ability to multi‑task and work well within a structured team that ensures high quality work and excellent customer service in this high work volume, rural court.

Primary

Objectives

Performs complex work providing advanced legal clerical level support to the Court system and the public. Responsible for planning, directing, and supervising staff and activities related to the day to day operations of the clerks office. Demonstrating thorough understanding of, and coordinating, legal document preparation and processing through the Courts and/or other segments of the justice system; performs related tasks as apparent or assigned.

Supervision

Exercised

Supervision is exercised over assigned division personnel.

Responsibilities

Supervises assigned staff and directs the activities of assigned staff; coordinates, prioritizes and assigns tasks and projects; tracks and reviews work progress and activities; participates in the recruitment and selection of staff; undertakes disciplinary action as required; provides input on performance evaluations; coordinates scheduling of staff to ensure proper operational coverage.

Assists in the development and implementation of court program policies and procedures, including the review and evaluation of organizational resources related to training, system development and maintenance, and court management technology.

Under the direction of Court Administration, may provide backup to clerks by attending sessions of court to log information on court proceedings, including witnesses names, motions entered, verdicts and other important facts; entering such information on the court records, and preparing reports on court activity; drawing and swearing in jurors, and performing related case processing support functions.

Reviews and evaluates organizational resources and provides analysis and recommendations for efficient usage of court resources.

Participates in the development and maintenance of a variety of systems, processes and procedures related to court activities; maintains manuals/workbooks and updates resource materials; reviews and analyzes priorities within a functional area and makes recommendations to the Assistant Court Administrator.

Receives and examines documents for sufficiency, completeness, conformity, jurisdiction and/or validity before acceptance for action by the Court; certifies or files documents, opens court cases in the case management system, and prepares document files; files a variety of legal documents and related case materials, searches for missing files, and copies materials requested from files and sends to requesting individual/agencies; follows procedures for updating, scanning and/or purging files and prepares case records and files.

Assists public either on the phone or over the counter in the use of court forms, document filing procedures and other such matters requiring the application of technical/judicial procedures and practices; receives and completes orders for services/materials from public or employees; evaluates need for service and directs individuals/calls to appropriate office; assists individuals in locating material/information; explains fees and fines.

Files case documents and makes file notations or rules/procedures/codes on specific questions, which may require understanding or explanation of legal documents and/or legal/court procedures regarding case/processing and status; makes copies of files as requested and in accordance with department policy. Moves case files to records management and maintains file management system.

Draws jury trials, summons jurors, and coordinates with courtroom staff on the need for and dismissal of jurors; responds…