Court Clerk

Provides specialized, legal office support to ensure that the all‑case files, documentation, and participants are organized and available for efficient and effective courtroom operations; acts as liaison between the court and proceeding participants, processes and maintains records of the court and follows up as required.

• Essential Functions:
  • Demonstrates regular, reliable and punctual attendance.
  • Prepares and distributes court calendars; ensures that all files, documents, evidence and other materials are available and organized prior to the beginning of court session; ensures that court officials and all participants are made aware of the case under consideration.
  • Processes daily reminders, all returns, documents and requests from other agencies and the public.
  • Attends court, administers oaths, maintains minute orders which summarize proceedings and actions; prepares orders resulting from the court proceedings.
  • Maintains chain of evidence and ensures security of all files and documents; organizes, maintains and purges files and documents.
  • Calendars case settings, coordinating with participant schedules, bind over regulations and other required deadlines; maintains current records on case status.
  • Responds to inquiries and provides factual information regarding court proceedings to attorneys, court and law enforcement officials, County staff and the public.
  • Maintains liaison with attorneys; assigns appointments and ensures that attorneys have been notified.
  • Provides data entry of all cases, traffic tickets, etc.
  • Composes a variety of correspondence and other written materials from instructions or brief notes; types or word processes a variety of materials; proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.
  • Receives and processes fees, fines and other monies; prepares receipts and balances such money.
  • Assigns case numbers; organizes case files; maintains accurate records and files.
  • Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

• Policies, procedures, rules and regulations related to court operations.
• Computer applications involving word processing, data entry and/or standard report generation.
• Business arithmetic; office administrative practices and procedures.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar and punctuation.
• Legal office terminology, processes, procedures and the format for legal documents.
• Techniques for dealing with the public, in person and over the telephone, often where relations may be confrontational or strained.

• Organizing court activities and recording court proceedings accurately.
• Understanding and applying applicable codes and regulations.
• Using applicable legal office terminology, forms, documents and procedures in the course of the work.
• Using initiative and independent judgment within established procedural guidelines.
• Organizing, prioritizing and coordinating work activities, multitasking and meeting critical deadlines in a very high‑paced office environment.
• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
• Organizing, managing and monitoring cases and maintaining accurate files, records and statistics.
• Dealing successfully with a variety of individuals from various socioeconomic, ethnic and cultural backgrounds, in person and over the telephone, often where relations may be confrontational or strained.

• Perform basic accounting and payroll functions.
• Apply state laws and regulations.
• Learn applicable computer software applications.
• Establish and maintain effective working relationship with other departments and elected officials.
• Maintain a high degree of confidentiality and communicate sensitively and effectively.
• Ability to train other staff members on payroll preparation and distribution.
• Understand and follow oral and written instructions.

Possession of a valid driver's license or alternative means of travel. Possession of, or ability to…