Administrative Assistant - lock - Qualifications Waived

The Administrative Assistant 1 position at Lovelock Correctional Center will be working with the Associate Warden of Operations and our grievance process. The Administrative Assistant 1 performs a variety of clerical and administrative support duties, including preparing, typing, duplicating, and distributing correspondence, reports, and other materials. The position is responsible for arranging records and materials for storage, disposal, or preservation, maintaining non-complex databases and spreadsheets, and keeping records such as addresses, phone numbers, staff schedules, and production logs.

Additional responsibilities include entering and reviewing data for accuracy, referring incomplete or incorrect documents to higher-level staff for resolution, and providing general office support by answering telephones, responding to routine inquiries, sending requested materials, and receiving, date‑stamping, sorting, and distributing incoming mail. Working hours are Monday through Friday 8:00 am to 4:30 pm. Weekends off with paid Holidays.

Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education (NSHE). Typical duties include maintaining records and files; composing and editing correspondence; data entry; office management; budget monitoring and accounts maintenance; typing and word processing; answering telephones and relaying information;

reception; duplicating and distributing materials; preparing for meetings and taking minutes; ordering and stocking supplies and equipment; receiving, sorting and delivering mail; reviewing and processing applications, forms and other documents; operating office equipment such as copiers, personal computers, computer terminals, calculators, facsimile machines, printers, and other equipment; and performing related duties as assigned.

PER EXECUTIVE ORDER , ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31, 2026. Please refer to the link for more information: (Use the "Apply for this Job" box below). Orders/Executive-Orders/

Graduation from high school or equivalent education and one year of clerical experience which included experience in one or more of the following areas: maintaining records, answering telephones, and reviewing forms, documents and other written materials; OR six months of experience as an Administrative Aid in Nevada State service; OR an equivalent combination of education and experience. Provide program support duties such as assisting program clientele in person and on the telephone;

explain application procedures and essential eligibility requirements; review basic forms and applications for completeness and standardized criteria; send out determination notices and contact clientele regarding inconsistent or incomplete information using standard forms and correspondence; receive, receipt and account for fees and money received.

• Perform secretarial duties in support of an assigned supervisor or work unit; schedule appointments; arrange internal agency meetings and travel; open, screen and route mail and respond to routine items not requiring the supervisor’s attention; answer telephones, take messages and relay factual information to others as requested by the supervisor.
• Retrieve and compile financial, statistical, and narrative information for inclusion in recurring reports related to work unit activities; summarize data as required for ad hoc reports; search specific sites on the Internet for factual information as directed.
• Gather information to assist in preparing and processing documents related to payroll, personnel, budget, accounts, and other information related to agency programs and activities; complete required forms or record actions on‑line in accordance with State regulations and agency policies; compile and sort documents; match and verify identifying information; check arithmetic calculations.
• Receive payments, prepare receipts and match payment to receivable document; post payments to receivable accounts; prepare vouchers payable and…