Finance Clerk

Finance Clerk Position

Provides a variety of routine to difficult fiscal, financial and accounting office support to various County offices; may perform general office support duties, including typing, word processing and filing.

This is an entry-level position. Initially under close supervision, incumbents learn fiscal office and County procedures. As experience is gained, there is greater independence of action within established guidelines. This is a non-exempt position.

• Matches invoices, receiving reports and other requests for payment with purchase order or contract documents; ensures proper authorization and compliance with departmental and county policies and procedures.
• Prepares and issues purchase orders in accordance with County Purchase Order Policy.
• Inputs information into a computer system or manually prepares forms to produce payments; reconciles and prepares payment requests for non-purchase order expenditures such as utility and contract payments.
• Provides information to vendors regarding invoices and purchase orders.
• Posts information to ledgers, journals and reports; totals and balances figures, proofs data and makes corrections as required.
• Maintains fixed asset listings by adding and retiring fixed assets in the computerized accounting software maintained by the County. Assists with fixed asset inventory.
• Provides administrative assistance to the Finance Director including filing, typing, research, and other miscellaneous administrative tasks.

• Business arithmetic;
• Correct Business English, including spelling, grammar and punctuation;
• Techniques for dealing with a variety of individuals, in person and over the telephone;
• Policies and procedures of the County;
• State of Nevada purchasing laws and regulations;
• The use of specified computer applications involving word processing, data entry and/or standard report generation;
• Financial record keeping and bookkeeping practices and techniques;
• Basic practices of reviewing financial documents for completeness and accuracy;
• Fixed asset accounting and tracking;
• Standard office practices and procedures, including filing and the operation of standard office equipment; and
• Computer applications related to work.

• Make accurate arithmetic calculations;
• Review financial documents for completeness and accuracy;
• Understand and follow oral and written directions;
• Establish and maintain effective working relationship with those contacted in the course of work;
• Speak English effectively to communicate in person or over the telephone;
• Review, post, balance and reconcile financial records;
• Maintain accurate financial records and prepare accurate and timely reports;
• Operate standard office equipment;
• Work without close supervision in standard work situations;
• Organize own work, setting priorities and meeting critical deadlines;
• Contribute effectively to the accomplishment of team or work unit goals, objectives and activities; and
• Deal successfully with the public, in person and over the telephone.

Any combination of experience and training that would provide the required knowledge, skills, and abilities may be used to qualify for employment. A typical way to obtain the knowledge, skills, and abilities is described below:
Equivalent to graduation from high school and one (1) year of full‑time general clerical experience. Experience in a financial setting is preferred.

Mobility to work in a typical office setting and use standard office equipment, vision to read printed material and a computer screen, and hearing and speech to communicate in person or over the telephone. Ability to lift up to 25 lbs is required occasionally.

Work is typically performed under the following conditions:
Normal indoor office situations with interruptions of planned work activities by telephone calls and to respond as needed to unplanned events or customers. May require working evening, night, weekend and holiday shifts.

In compliance with applicable disabilities laws, reasonable accommodations may be provided for qualified individuals with a disability who require and request such accommodations. Incumbents and individuals who have been offered employment are encouraged to discuss potential accommodations with the employer.