Public Works Administrative Assistant

Public Works Administrative Assistants coordinate assigned activities with other departments, outside agencies, and the public; provides highly complex administrative support to the Public Works/Emergency Management Director; acts as administrative assistant to LEPC, Planning Commission, and various advisory boards, and to the Road, Buildings and Grounds, Water, and Landfill departments.

The class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skill.

Works under direct supervision within established and fairly clear guidelines and procedures.

• Acts as receptionist to greet, receive, and screen visitors and telephone calls; takes messages; provides factual information regarding department records, services, functions, and program activities which require some interpretation of rules, policies, and/or procedures; receives complaints and attempts to resolve them.
• Acts as an assistant for one or more supervisors within Public Works.
• Opens and distributes incoming mail; processes outgoing mail; posts and distributes notices, flyers, and bulletins; maintains departmental filing systems; maintains calendar of scheduled events, schedules meetings using County audio/visual platforms and equipment; explains proper use and completion of forms and documents.
• Receives and enters utility meter readings; prepares and processes monthly water bills and construction water usage, Landfill, and fuel reimbursement bills; tracks and processes notices for all late accounts.
• Receives and posts utility payments; assists customers with account questions; traces errors for correction; and prepares bank deposits.
• Receives and verifies invoices, vouchers, and related materials; tabulates amounts; codes data for processing; posts information to appropriate accounts, logs, and reports using programmed software to meet organizational needs.
• Gathers and drafts information for use on County website, social media, newsletters, and other Community Outreach programs; communicates with vendors, county departments, outside agencies, and general public.
• Makes arrangements for various meetings and travel.
• Assists in gathering information for yearly Consumer Confidence Reports (CCR) to support the preparation process.
• Assists department supervisors with obtaining quotes; purchases of bulk material and capital outlay items.

• Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

• Valid Nevada Driver's license

The knowledge and ability listed above may be acquired through different types of education, training, and experience. An example of a typical way to acquire the qualifying knowledge and ability is listed below:

High School diploma/GED; AND one (1) year of varied clerical work experience is preferred.

Basic computer office operations, specifically word processing and spreadsheets and/or database operations; basic record keeping and bookkeeping principles and practices; correct English usage including spelling, grammar, and punctuation; measures needed to deal effectively with coworkers and those in various levels of the organization's governing body and management structure; organization structure and operation of local public entities; and basic research techniques such as how to look up information and use the NRS, local ordinances, policies, and internal procedures.

Learn and apply general office procedures and policies; perform office support work; operate standard office equipment (including a computer and/or word processor) and productivity software; organize and maintain accurate files and records; provide factual information both in person and on the telephone consistent with the organization's policies, procedures, and guidelines; establish and maintain professional working relationships with coworkers, the public, visitors, and vendors;

accurately type at a rate sufficient to perform assigned duties.

The physical requirement described herein are repetitive of those that must be met by an employee to successfully perform the essential functions of this position.

Strength, dexterity, and coordination to use keyboard and video display terminal for prolonged periods. Strength and stamina to bend, stoop, sit, and stand for long periods of time. Dexterity and coordination to handle files and single pieces of paper; occasional lifting of files, stacks of paper or reports, references, and other materials. Some…