Public Works Administrative Assistant

Description

Public Works Administrative Assistants coordinate assigned activities with other departments, outside agencies, and the public; provides highly complex administrative support to the Public Works/Emergency Management Director; acts as administrative assistant to LEPC, Planning Commission, and various advisory boards, and to the Road, Buildings and Grounds, Water, and Landfill departments.

Essential Functions:

The class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skill.

Works under direct supervision within established and fairly clear guidelines and procedures.

• Acts as receptionist to greet, receive, and screen visitors and telephone calls; takes messages; provides factual information regarding department records, services, functions, and program activities which require some interpretation of rules, policies, and/or procedures; receives complaints and attempts to resolve them.
• Acts as an assistant for one or more supervisors within Public Works.
• Opens and distributes incoming mail; processes outgoing mail; posts and distributes notices, flyers, and bulletins; maintains departmental filing systems; maintains calendar of scheduled events, schedules meetings using County audio/visual platforms and equipment; explains proper use and completion of forms and documents.
• Receives and enters utility meter readings; prepares and processes monthly water bills and construction water usage, Landfill, and fuel reimbursement bills; tracks and processes notices for all late accounts.
• Receives and posts utility payments; assists customers with account questions; traces errors for correction; and prepares bank deposits.
• Receives and verifies invoices, vouchers, and related materials; tabulates amounts; codes data for processing; posts information to appropriate accounts, logs, and reports using programmed software to meet organizational needs.
• Gathers and drafts information for use on County website, social media, newsletters, and other Community Outreach programs; communicates with vendors, county departments, outside agencies, and general public.
• Makes arrangements for various meetings and travel.
• Assists in gathering information for yearly Consumer Confidence Reports (CCR) to support the preparation process.
• Assists department supervisors with obtaining quotes; purchases of bulk material and capital outlay items.
• Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

• Valid Nevada Driver's license

Public Works Administrative Assistant I:
High School diploma/GED; AND one (1) year of varied clerical work experience is preferred.

Basic computer office operations, specifically word processing and spreadsheets and/or database operations; basic record keeping and bookkeeping principles and practices; correct English usage including spelling, grammar, and punctuation; measures needed to deal effectively with coworkers and those in various levels of the organization's governing body and management structure; organization structure and operation of local public entities; and basic research techniques such as how to look up information and use the NRS, local ordinances, policies, and internal procedures.

Learn and apply general office procedures and policies; perform office support work; operate standard office equipment (including a computer and/or word processor) and productivity software; organize and maintain accurate files and records; provide factual information both in person and on the telephone consistent with the organization's policies, procedures, and guidelines; establish and maintain professional working relationships with coworkers, the public, visitors, and vendors;

accurately type at a rate sufficient to perform assigned duties.