Clerk Recorder -II time position

Deputy Clerk Recorder

INTERNAL POSTING - EMPLOYEES ONLY

Summary of

Job Purpose:

Performs difficult, complex technical and/or specialized office support work, which requires the exercise of independent judgment, the application of technical skills and a knowledge of detailed or specialized activities related to Clerk Recorder Office department to which assigned: including District Court, Elections, Commission and Recorder responsibilities.

Deputy Clerk Recorder I: is expected to perform under the direction of the County Clerk Recorder in a specialized capacity performing essential functions.

Deputy Clerk Recorder II: is expected to perform under the direction of the County Clerk Recorder in a specialized capacity performing higher level functions in addition to all Deputy Clerk Recorder I essential functions.

Essential Functions:

The class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skill.

Office Duties:

• Enters, maintains, validates and produces reports on records within various databases. Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call; provides information which requires the use of judgment and interpretation of policies, rules and procedures;
• Performs a variety of administrative support duties as required. Operates standard office equipment;
• Organizes, maintains and purges various departmental files.
• Conducts specific projects related to the department or office to which assigned; may obtain and/or provide information from other organizations, summarize such information and prepare recommendations.
• Provides information to the public or to County staff that requires the use of judgment and the interpretation of policies, rules or procedures.
• Proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations;
• Prepares vouchers for department/employee expenses and provides them to supervisor for approval.
• Processes and balances daily receivables; makes daily/weekly deposit(s) to the Treasurer's Office.
• Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

District Court Duties:

• Files and opens new cases under the Court's jurisdiction; organizes documentation and inputs data into the case management system in accordance with court procedure;
• Takes and transcribes minutes of court proceedings; operates audio and video equipment; administers oaths to witnesses and jury members;
  Administers and manages digital Hearings.
• Processes criminal records requests; collects payment, processes receipt.
• Schedules hearings and court calendars; issues bench warrants as directed by court; requests documents/information from other agencies; ensures that all files, documents, evidence and other materials are available and organized prior to the beginning of court session.

Recording/Clerk Duties:

• Record a full range of legal documents including, but not limited to, deeds, trust deeds, contracts of sale, reconveyances; mining documents such as certificate of location and intent to hold, oaths of office, marriage certificates; and review them for originality, accuracy and completeness in accordance with Nevada Revised Statutes and departmental policy prior to recording.
• Calculate and collect appropriate fees and taxes; enter transaction into computer software; obtain receipt for customer.
• Index recorded/scanned documents to create a permanent searchable record; verify and ensure that information is entered correctly; create an accurate computer index necessary to interpret document to index correctly.
• Balance cash drawer and reconcile with the recorded documents to ensure fees have been recorded accurately; complete daily/weekly bank deposit(s) to be delivered to the Treasurer's Office.
• Respond to inquiries and requests for documents by telephone, in person and by mail; provide information; conduct searches; fulfill requests appropriately.
• Issue certification of permission to perform marriages,
• Issue Marriage Licenses; record Marriage Certificates
• File Fictitious Firm Name (FFNs) and maintain a recorded record; issue renewal notices.

Election Duties:

• Provide exceptional customer service and support in compliance with federal and state election laws.
• Perform election functions such as voter registration and voter roll maintenance.
• Manage education and training of election workers; assist with the development of training materials.
• Maintains voter database; corresponds with voters to maintain accurate information; utilizes Secretary of State(SOS), Help America Vote Act (HAVA), and Automatic Voter Registration (AVR) reports to improve the accuracy of voter rolls; provides voter registration identification cards; maintains…