Health Info Coordinator - Ely

Job Summary

This position is located at Ely State Prison and is responsible for coordinating the systematic storage, maintenance, retrieval, retention, and release of health information for a comprehensive medical/clinical records system. The role ensures compliance with applicable standards, licensing requirements, policies, and procedures in a medium security prison setting. Tasks include creating new records, filing documents correctly, flagging deficiencies, thinning and purging records, providing training to staff, preparing reports, compiling statistics, and mentoring team members.

The incumbent must prioritize tasks, estimate time frames, meet deadlines, coordinate work assignments, and maintain a professional demeanor at all times.

Graduation from high school or equivalent, one semester-long course in basic medical terminology, and two years of experience in a medical records department of an inpatient hospital, skilled nursing facility, mental health clinic, large multi-specialty medical practice, or a facility for individuals with intellectual or developmental disabilities. Alternatively, one year of experience as a Health Information Coordinator Trainee in Nevada State service, or an equivalent combination of education and experience as described above.

A transcript or certification of successful completion of the medical terminology course is required.

• Serve as liaison between the facility and survey teams from regulatory agencies and accrediting bodies by providing requested information and facilitating access to medical records.
• Prepare reports, research various sources, ascertain accuracy, compile statistics, and summarize findings to display health care data for administration, medical staff, and licensing, regulatory, and accrediting agencies.
• Participate in facility committees developing, interpreting, and disseminating health information policies and procedures, including determining the content of medical records, developing new forms, quality improvement activities, and other projects as assigned.
• Prepare and maintain medical/clinical records according to facility standards and accepted filing methods; create new records; file documents in appropriate sections; thin and purge records; archive records of patients no longer receiving services; provide technical assistance and training to facility staff regarding records maintenance practices.
• Participate in quality improvement activities such as auditing records, verifying completeness, flagging deficiencies, notifying appropriate personnel, and following up until records are complete and properly documented; compile data, statistical reports, and results of quality improvement audits.
• Request and enter health information received from external sources including hospitals, clinics, physicians, laboratories, and other providers to maintain complete and accurate medical records.
• Maintain record and patient confidentiality in accordance with privacy laws and regulations; control access to records and authorize release of information; release information upon receipt of properly executed consent agreements or court orders; protect patient identity when preparing reports for legal, licensing, or certifying agencies.
• Prepare and maintain summaries, indexes, and registers related to medical/clinical records to ensure efficient access and retrieval of data.
• Perform administrative support duties related to medical office activities such as scheduling appointments and transcribing information as needed.

• Working knowledge of current medical records maintenance systems, word processing, database, spreadsheet, and related software programs.
• Understanding of medical records content, format, and filing techniques and procedures; familiarity with policies, procedures, and legal requirements related to records retention and release of information pursuant to HIPAA regulations.
• General knowledge of medical terminology.
• Ability to accurately maintain a standardized filing system; explain technical policies, procedures, and standards related to medical records; perform quality improvement activities; perform arithmetic calculations including ratios and percentages for statistical reports; accurately copy and/or transcribe medical information; read, interpret, and complete forms and documents accurately; operate computer equipment and applicable software programs to enter, access, and retrieve information and create reports.

• Health Insurance:
  Medical, dental, life, and disability insurance programs for employees and their dependents/family via the Public Employees’ Benefits Program (PEBP).
• Vacation:
  Accrual of three weeks of annual leave each year.
• Sick Leave:
  Accrual of three weeks of sick leave each year.
• Holidays: 12 paid holidays per year.
• Retirement:
  Participation in the Nevada Public Employees Retirement System (PERS). Employees do not contribute to Social Security but may contribute to PERS if…