Administrative Secretary - Human Resources

Position: Administrative Secretary - Human Resources (255 days / 8 hrs)
Location: Minden

Position type:

Secretarial/clerical/secretary

Date posted:

6/3/2026

Location:

District office

Date available:

08/03/2026

Closing date:

Open until filled

 Additional information: show/hide

Job description

Title:

administrative secretary human resources

Reports to:

executive director of human resources

Terms of employment: 12 months

Salary range: salary schedule d

$26.73 - $37.61 employer/employee paid

$22.28 - $31.35 employer paid pers

Benefits: nevada state public employees retirement system (pers)

Employer paid medical, dental, vision and life insurance

No state tax

Flsa status non-exempt

Summary of position

Under the guidance of the executive director of human resources, provides support of a confidential nature to the delivery of human resource services with specific responsibility for supporting department staff; providing information to applicants and employees; maintaining clerical and financial records; and completing assigned projects and tasks.

Responsibilities and essential functions

Assists with employment process (e.g. Posting job announcements, callbacks, scheduling interviews, entering information into computer, maintaining current applications, assisting with applicant searches, notification, new teacher orientation/induction, career fairs, etc.) for the purpose of meeting district staffing requirements while complying with established guidelines.

Receive, process, screen and evaluate applications, transcripts, hire and transfer requests for minimum qualifications and compliance with job requirements for the purpose of verifying applicant and employee eligibility, employment, work experience, certification and background information.

Review, process, evaluate and audit employee qualifications, including monitoring certificated employee credentials for expiration dates, assisting with credential applications and renewals for the purpose of ensuring certificated employee hold valid and appropriate credentials and related documentation in accordance with established standards, laws and regulations.

Receive, review, evaluate, verify and process credential applications and related college transcripts, records and documents and request additional documentation and follow up on credentials as needed for the purpose of determining eligibility for credentials according to established requirements.

Initiate and process all employee paperwork and prepare information related to fingerprinting, physical examinations, tuberculosis testing, payroll and benefits; distribute, collect and file various employment forms and applications.

Assist with calculating and placing employees on the appropriate step, range and salary schedule; participate in the preparation and processing of employment contracts; monitor and process payroll change forms for step increases when necessary; notify appropriate departments of new hires and distribute paperwork for the purpose of assuring employees are paid at proper levels.

Prepare monthly board items that include routine personnel transactions for the purpose of keeping board members and the public informed of staff changes.

Work closely with payroll to verify personnel salaries and stipends and to notify annually all employees regarding salary placement for the school year, total salary, days of paid leave on record, units accumulated through additional coursework for the purpose of ensuring accurate salary schedule placement and having a means of resolving any salary discrepancies or problems that may arise.

Research, compile, assemble, evaluate, input, update and access a variety of records and information in assigned computer systems, initiating queries, generating lists forms and reports as requested for the purpose of ensuring accuracy of personnel input and output data.

Assist in collecting salary information and comparing job descriptions from other school districts, identifying critical knowledge, skills, abilities and other characteristics; compare data to current duties, tasks and responsibilities, conducting interviews with employees, subject-matter experts and managers, performing field audits and job observations for the purpose of gathering and analyzing information related to existing duties, tasks and responsibilities for various classifications to make recommendations on salary schedule placement and ensuring internal equity of positions.

Maintain classification and certificated seniority lists for the purpose of ensuring that reductions in force, involuntary transfers, and re-employment are done in accordance with negotiated agreements, district procedures, board policies and administrative regulations, and state laws.

Input, update and access a variety of records and information including personnel files in assigned computer system; generate reports as requested; attend a variety of meetings, conferences and in-service trainings as assigned for the purpose of accurately fulfilling the duties within the hr department.

Maintain evaluation schedules for all employees for the purpose of having…